Job Title : Office Coordinator

Location : Boise, ID

Duration : months on W

Shift Timing : AM PM (open to hrs a week as well)

Job Description :

The Office Coordinator supports the functions and duties

assigned to the Facilities and Real Estate department at the office in Boise, ID, including the physical environment of the site.

ESSENTIAL RESPONSIBILITIES :

• The duties listed below are intended only as illustrations of the various types of work that may be performed.
• The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.
• Process all work order maintenance process including tracking, coordinating with customers and fulfilling in housework orders (, minor repairs and maintenance, cubicle / furniture problems, etc.)
• Handle the front desk duties including reception, answering phones, and administrative tasks.
• Main point of contact for any office related items including but not limited to cleanliness, plant maintenance, and office communication.
• Implement, manage, and facilitate building sustainability and recycle initiatives.
• Manage meeting rooms and event schedules, including set ups and take downs. Move tables, chairs and equipment for meetings and special events.
• Manage the key card access system and parking system in tandem with Landlord.
• Assist with AV troubleshooting and maintenance.
• Responsible for maintaining the appearance and supplies for meeting rooms including whiteboards and water.
• Sort all incoming US Government Client mail
• Must be able to take mail to post office as needed
• Deliver packages within the facility in a timely manner including FedEx, UPS, US Government Client, courier and office supplies.
• Maintain a professional image of the company by keeping office areas, conference rooms, loading dock and break rooms in good condition.
• Manage and maintain break room inventory to include stocking (, paper goods, coffee / tea, creamer supplies, water, cleaning supplies, etc.
• Maintain rest room supply inventory to include stocking (, paper goods, feminine products, personal care products, etc.)
• May be asked to assist in various ad hoc projects

MINIMUM QUALIFICATIONS :

• Education and Experience : High School or equivalent
• Knowledge, Skills and Abilities :
• Knowledge of basic patch / paint repairs, picture hanging, AV equipment operations, applicable customer service skills, maintaining of tools and materials, and the ability to apply safety measures.
• Professional demeanor and appearance, punctual and reliable.
• Ability to multitask
• Work well as part of a team but also able to function on an individual basis
• Ability to work with confidential materials
• Able to think independently

MATERIALS AND EQUIPMENT DIRECTLY USED :

Dollies, AV equipment, computer, tools & materials for minor facility maintenance work, etc.

WORKING ENVIRONMENT / PHYSICAL DEMANDS :

Physical Demands :

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls;

reach with hands and arms; climb stairs, balance; stoop, kneel or crouch; talk and hear.

The employee may occasionally lift and / or move up to pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment :

While performing the duties of this job, the employee is exposed to a general office environment where the noise level is usually moderate.