ADMINISTRATIVE ASSIST SR - CLINICAL RESEARCH

Newport Beach, CA, US, 92617

Salary Range:$25.2900 - $38.9200 /hour. Actual compensation may vary based on geographic location, work experience, skill level, and education.

The senior administrative Assistant will serve as the first point of contact, both in person and for incoming calls to the department.

• This person will provide administrative support, playing an important role in the department's overall success.
• Responsibilities include answering telephone calls and assisting callers, coordinating appointments.
• Monitor and order office supplies as needed as well as keeping supplies organized.
• Scheduling equipment repair and service. May distribute mail and process incoming/outgoing mail.
• Schedules various room reservations for meetings and maintains room calendars as requested.
• Assists in the development of policies and procedures and departmental forms. Maintains up-to-date unit-specific data, and logs, and runs reports for management.
• May support ongoing Programs or Special Projects.
• Acts as Hoag Ambassador to patients, visitors, staff, physicians, vendors, and the community.
• Performs other duties as assigned.
• Assists Regulatory and Financial specialists with review of confidential disclosure agreements.
• Track IRB Renewals, send reminders, and assist with IRB reviews.
• Obtain signatures for budgets, MCA's and professional service agreements.

Education and Experience

• High School Graduate or equivalent
• Working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus healthcare database systems
• Bachelor’s degree in healthcare-related field preferred
• Minimum 2- 4 years' experience required.
• Three (3) years’ administrative support experience in a corporate environment preferred

Hoag is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Hoag is committed to the principle of equal employment opportunity for all employees and providing employees with a work environment free of discrimination and harassment. Hoag hires a diverse group of people in a manner that allows them to reach their full potential in the pursuit of organizational objectives.

Nearest Major Market:Irvine California
Nearest Secondary Market:Los Angeles
Job Segment:Clinical Research, Medical Research, Administrative Assistant, Database, Healthcare, Administrative, Research, Technology