The Office Manager is essential to the business operation and demonstrates leadership, time management, deadline orientation, effective communication, and attention to detail, while running the general business of the office. Duties to include:

• Effective, Efficient Communication with Owner and Operations Manager at all times
• Handle scheduling all the field work with appropriate tech’s
• Prepare all tech’s paperwork for following day’s appointments
• General Office Duties:
• Handle all incoming phone calls and email inquiries
• Keep track of all transaction documents in the client database and complete the necessary paperwork
• Respond to customer needs with urgency and attentiveness
• Oversee all paperwork is filled out completely and accurately
• Maintain basic office equipment and filing of client folders
• Overall Basic Office Maintenance

• General Billing and Accounting Duties utilizing Quickbooks Online:
• Invoice all work performed in a timely manner
• Manage accounts payable and accounts receivable for company.
• Process weekly payroll.
• Prepare checks, payments and bank deposits for company.
• Analyze discrepancies, unpaid invoices, and collections for company.
• Reconcile and balance all accounts for company.
• Perform various accounting functions, including inter-company, month-end, and quarterly review and adjustments for company.

• Previous Experience and Skills to include:
• Bank Reconciliations, processing checks, collections, and daily data entry into accounting system.
• Previous experience in the Construction and/or Real Estate and Custom Home Building industries.
• Intermediate to Advance proficiency in MS Office (Word, Excel, and PowerPoint).
• Intermediate to Advanced proficiency in QuickBooks Online

Job Type: Full-time

Pay: $20.00 - $28.00 per hour

Schedule:

• Monday to Friday

Experience:

• Management: 1 year (Preferred)

Work Location: In person