Summary/objective

The Administrative Assistant provides support to the Firm Services team. This position serves as daily primary relief for the Ridgeland office Receptionist.
Essential functions

• Assist leaders and directors in Firm Services with scheduling appointments in Microsoft Outlook including Zoom video conferences and travel arrangements when needed
• Organize meetings including room setup and meals for breakfast and lunch meetings
• Format documents, presentations and reports in Microsoft Word, PowerPoint, and Excel to meet Firm standards including proofreading and editing documents
• Process vendor invoices on a weekly to monthly basis
• Reconcile and code firm purchase card(s) expenses
• Maintain and stock the common areas for the Firm Services team such as workroom, supply room, and community kitchen and snack areas
• Assist with diverse projects and perform other administrative duties as assigned

Work environment

Work to be performed in HORNE office setting 

Physical demands

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 20 pounds at times.

Travel required

Less than 10%, as required per business needs

Required education and experience

• High School Diploma or equivalent required
• Minimum 2-3 years of relevant experience in a professional office environment
• Demonstrated ability to handle confidential information
• Advanced proficiency within a Windows environment, including Microsoft Word, Excel, PowerPoint, Outlook, Zoom and Adobe Acrobat Pro
• Proven ability to manage multiple priorities with excellent organizational skills
• Detail oriented team player with excellent follow-through to meet deadlines
• Excellent oral and written communication skills with ability to communicate appropriately through phone, text, and email
• Advanced proficiency with Zoom video conference
• Ability to work overtime when needed, before or after normal business hours

Preferred education and experience

• Associate’s or Bachelor's degree
• 1-2 years of relevant event or hospitality experience