Howard County
Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.
Howard County Government
Howard County Government is a leader in innovation, sustainability, and consistently ranked as one of the best places to live and work in the country. In 2023, Howard County Government received a record-breaking 51 Achievement Awards from the National Association of Counties (NACo) – the most in the state of Maryland. NACo is the leading organization representing county-level government operations. These awards recognize innovative and transformative programs that provide new services for county residents, improve existing programs, upgrade working conditions, and enhance citizen participation and public policymaking.
What are we looking for?
We are looking for outstanding individuals to join our team and contribute to excellence in Howard County operations.
What you'll like most about working at Howard County Government:

• We are committed to workplace excellence in every area of County government.
• We have a highly talented, diverse, and inclusive workplace. Your input will not only be heard, but it will be encouraged!
• We offer competitive compensation and great benefits including medical, retirement, and wellness programs.
• As a member of the Howard County Government team, you'll be helping drive our culture and directly impact what makes us an amazing place to work.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other related duties may be assigned.

General Administrative Support:

• Provides administrative support to ensure efficient operations including but not limited to developing and maintaining a filing system; updating and maintaining office policies and procedures; handling and directing telephone and email inquiries in a timely manner; booking travel arrangements; and maintaining supplies for OCP Team (including ordering supplies, maintaining an inventory of supplies as needed, and keeping supplies organized).
• Provides administrative support for meetings and events including but not limited to managing meeting logistics; scheduling assistance, room reservations, coordinate food/refreshments, sending/printing materials, set-up/breakdown, greeting attendees; and attending meetings to take attendance, recording accurate meeting minutes, and providing support-as assigned.
• Updates the Office of Community Partnerships website as directed.
• Coordinates the timely routing of Professional Services Agreement contracts for execution.
• Assists as required at various Department functions and serves as back-up for other administrative staff upon request.
• Participates in activities related to Emergency Management as requested, including working outside normal business hours.

Administrative Fiscal and Grant Support:

• Provides administrative support with fiscal matters including but not limited to purchasing materials and process payments using procurement card (PDQ card); process assigned payments for execution (including entering payments into SAP, working with program staff to resolve any issues, saving and filing payment records); managing PDQ reporting for OCP expenses (track PDQ expenses, organize receipts, and submit PDQ reports as required), providing payment reports as requested; and responding to payment inquiries from vendors.
• Provides administrative support with grant matters for the Community Services Partnerships (CSP) Program across the annual grant cycle including but not limited to Support CSP program staff in the review of grant applications; Support the development and maintain of an electronic filing system of CSP grant documents and resources including creating new grant files, maintaining active grant files, and closing-out grant files for prior grant year; Support the input and maintenance of information in the grant management software; Develop and maintain up-to-date contact lists and issue program communications as directed by CSP Program staff; and Independently respond to basic grant inquiries via phone and/or email.
• Provides administrative support for grant award process including but not limited to tracking receipt of required documents, contacting grantees who are delinquent on submission of required documents, and facilitating the submission of outstanding required documents; populating information into grant award documents; and routing contracts for execution (including entering contracts into the routing system, tracking progress, providing progress updates as requested, working with program leadership to resolve any issues, and sending reminders to signatories.
• Provides administrative support for grant reporting processes including but not limited to scheduling and sending report reminders prior to due date; tracking receipt of reports contacting grantees who are delinquent on report submission; and facilitating the submission of outstanding reports.
• Provides support for grant disbursement processes such as scheduling internal payment reminders and conducting initial review of invoices as assigned.

MINIMUM REQUIRED EDUCATION/EXPERIENCE

Associate Degree and four (4) years related experience or equivalent combination of education and experience.

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.
• The employee frequently is required to sit.
• The employee is occasionally required to stand, walk, and reach with hands and arms.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, and depth perception.
• The noise level in the work environment is usually quiet.

ADDITIONAL INFORMATION

TO APPLY: You must complete an employment application online to be considered for this recruitment. Resumes cannot be substituted for completion of the job application work history. No paper applications will be accepted.

Selected candidates may be subject to drug screening, background screening, and reference checks.

At time of application, please submit a copy of any college degree, coursework, licenses, or certifications that you have referenced on your application. Applicants who have education obtained outside of the U.S. may need to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation (https://www.wes.org/).

Howard County Government is not sponsoring employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986.

Howard County is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The County prohibits discrimination on the basis race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Office of Human Resources directly at ebridges@howardcountymd.gov. Requests for accommodations should not be attached to the application.