Essential Functions:

Office Management:

• Ensures incoming phone calls are managed
•  Assists Executive Director and Management Team
•  Performs Manager On Duty responsibilities when assigned
•  Maintain vendor contract files
  Accounts Payable:
•  Inputs all required information related to AP into the Yardi
  system
•  Performs accounts payable duties to include data entry of
  payables into the system and submission of monthly AP
  purchase journal. Records proper coding and proper approval
  on all invoices.
•  Assigns all expenses to the proper department code numbers
  Maintains the petty cash process including ledger accounting for disbursements
  Accounts Receivable:
•  Inputs all required information related to AR and resident
  information into the Yardi system
• Perform accounts receivable duties to include data entry of
  resident transactions and collection of amounts due.
•  Generates resident billing with accuracy. Responds to resident
  and family inquiries.
• Makes bank deposits daily.
•  Provides information and data entry of financial information
  for the Executive Director related to required reports
•  Prepares refund requests for residents when applicable
• Ensures all past due accounts are addressed according to the best
  practice standard and utilizing our collections partner as
  appropriate
  Financial:
•  May participate in monthly budget variance conferences and
  provide reports
•  Assists with community credit card reconciliation at the
  direction of the Executive Director
•  General accounting duties as necessary
  Administrative:
•  Properly reports and tracks job related injuries and incidents
•  Maintains OSHA logs
•  Maintains labor law, state and federal regulation postings
•  Prepares and maintains all associate files
•  Prepares and maintains all resident financial files
•  Maintains confidentiality of all resident and associate
  information
  Human Resources:
•  Assists in the recruitment of new associates
•  Performs on-boarding process of new hires to include
  paperwork and adding them into the HRIS
•  Inputs and assigns required courses to new hires, existing
  associates and assists with on-line training system
• Assists in the administration of Company benefit programs
•  Provides support and guidance related to associate leaves of
  absence
•  Acts as the liaison for the Community in regards of Company
  policies and procedures
•  Assists with counseling, documenting associate grievances,
  investigations, and tracking corrective actions
•  Maintains personnel files
•  The ability to work in a safe and alert manner
•  The ability to take ownership for associate’s safety and the safety of
  the residents
•  Must disclose any medication that might impair associate’s ability to
  perform the job safely or competently. Payroll:
•  Processes payroll to including, but not limited to entering missed
  punches, holidays and requests for time off after proper approval
  has been received; submission of payroll report to Executive
  Director and Payroll Manager on assigned day
•  Ensure instances of associate overtime are reports to Executive
  Director and Department Heads
•  Send PAF’s timely to Payroll and Human Resources