135 Executive Assistant Jobs in St Louis, MO
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Humane Society of Missouri is Hiring an Executive Assistant Near St Louis, MO
These Are The Typical DutiesAdministrative tasks for the President:
- Prioritizes items in President's inbox and follows instructions for sending items from outbox.
- Maintains President's calendar.
- Creates expense reports.
- Creates monthly lists of employee birthday and anniversaries and makes sure that the President signs congratulatory cards.
- Submits time off approvals to the President for direct reports.
- Assists in quarterly board meeting preparation; edits the presentation in PowerPoint, edits the agenda, makes copies, orders food, prepares the meeting room, etc.
- Attends board meetings and takes notes.
- Keeps files for the President.
- Other duties, such as wrapping holiday gifts for employees or board members.
- Responds to Administrative entrance visitors; admits and/or greets.
- Sorts the mail for the organization daily.
- May reserve meeting rooms and create meeting invitations for other department heads as needed, including ordering lunches.
- May field calls from the public as needed.
- Orders paper for the copier, postage machine supplies or other office supplies.
- Processes credit card payments that come in the mail.
- Handles mail that has incorrect info or takes recipients off our mailing list as requested.
- Takes donations by phone or in person.
- May help process tributes/memorials.
- Assists with formatting funding proposals, cover letters, reports and mailing.
- Assists with printing, collating and providing agendas for monthly group status meetings.
- Track event sponsorships through Trello software.
- Runs the "Safety Bingo" program; sending out emails with the bingo number, hands out gift card rewards, distributes new bingo cards, and maintains the bingo card and gift card supply.
- Sends out gift cards for attendance incentives as directed monthly.
- Runs the Service Anniversary Award program; notifies vendor of upcoming anniversaries and sends award packet to employees before their anniversary.
- A minimum of 5 years of administrative assistant experience.
- A high school diploma is required, some college would be a plus.
- Detail orientation including amazing proofreading skills.
- Ability to keep information confidential.
- A pleasant demeanor and a can-do attitude.
- Experience with Outlook (including calendar management), Word, Excel, and PowerPoint.
- Must like cats and dogs!
Job Summary
Full Time
Civic & Environmental Advocacy
$77k-98k (estimate)
07/18/2024
08/15/2024
hsmo.org
SAINT LOUIS, MO
50 - 100
1870
Private
KATHRYN WARNICK
$5M - $10M
Civic & Environmental Advocacy
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The job skills required for Executive Assistant include Presentation, PowerPoint, Credit Card, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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