JOB SUMMARY

The Staff Accountant has overall responsibility for providing financial, administrative, and clerical services to an assigned hotel/restaurant. This position is also responsible for the accurate reporting of revenue to ensure that the information is balanced.

JOB DUTIES

Hotel General Cashier 

• Verify deposits of each cashier and document variances daily

• Document due back and issue in a timely manner

• Provide change to all cashiers during specified times

• Make deposits to the bank via armored car service. 

• Maintain adequate inventory of cashier supplies including drop envelops

• Maintain MOD bank and replenish as necessary

• House bank issuance and monthly audit

* Work with Front Office Managers to ensure Deposit Ledgers and Guest Ledgers are being monitored

• Communicate deposit information to corporate office(s) daily

Accounts Receivable 

• Set up House Accounts and A/R Accounts as needed or directed by management

• Ensure all Group and Direct Bill accounts are accurate and mailed within three business days

• Bill Third Party (.com) appropriately and timely

• Make collection calls on outstanding accounts to ensure all amounts are collected within 60 days

• Process Net Direct weekly and accurately in the hotel PMS system

• Complete credit references for Direct Bill accounts requesting credit

• Coordinate with Sales & Marketing/F&B/Banquets to ensure accuracy of accounts

Accounts Payable 

• Maintain a high level of organization in filing

• Ensure each invoice received has been properly routed to the approving manager

• Make copies of each invoice for on-property retention

• Log then mail/Fed Ex original, signed/approved invoices to central property for processing

• Attach copies of checks to invoices that have been paid

• Maintain organized retention of check registers 

• Research vendor disputes/questions and statements regarding unpaid invoices

• Ensure proper control measures are adhered in compliance with HRIL/MWTH standards

Other General Responsibilities

• Maintain compliance with HRIL standards and regulations to ensure safe and efficient operation of the hotel

• Maintain confidentiality of all information in accordance with HRIL standards

• Oversee night audit functions are complete and accurate daily

• Verify credit card transmission from the prior day is balanced and submitted accurately

• Respond to guest telephone, credit card inquiries, and chargebacks in an effective and timely manner

• Maintain organized storeroom(s) for long-term record retention of all accounting records

• Maintain an adequate record of sales tax exemption

• Maintain an on-site copy of all contracts, legal agreements, licenses, permits, insurance and other regulatory contract

• Maintain critical date list with associated documents

• Attends and contributes to periodic meetings to maintain favorable working relationships between departments

• Communicate necessary reports and information to the corporate office(s)

• Month-end journal posting to assist with closing

• Other duties as required

MINIMUM REQUIREMENTS

• High School graduate or equivalent

• Two years of front desk/night audit and one year hotel accounting experience (On Q PMS and Micros POS preferred).

• Must be able to provide legible communication.

• Ability to communicate in English with guests, visitors, vendors, and hotel staff.

• Must be able to compute mathematical calculations.

• Proficient in Microsoft Excel, Word, and Outlook.

• Possess a working knowledge of basic office equipment such as fax machines, copiers, scanners, printers, and automated property management systems.

• Ability to 10-key by touch.

• Ability to enforce hotel's standards, policies, and procedures with hotel staff.

• Ability to maintain confidentiality of pertinent hotel data.

• Possess an independent work ethic to perform job functions without supervision.

• Ability to work cohesively with other departments and coworkers as part of a team.

• Maintain a high level of office organization by daily filing routine of all job-related files.

• Attention to detail and accuracy.

PHYSICAL REQUIREMENTS

• Sit for long periods, reaching, bending, pushing, twisting, and sitting, grasping, turning, finger dexterity

• Lifting/carrying up to 10 lbs. frequently and 25 lbs. occasionally. 

• The constant need to view a computer monitor and small print. 

• Frequent need to see small details and things clearly beyond arms’ reach.

Source: Hospitality Online