140 Administrative Assistant III Jobs in Portland, OR
Ibss is Hiring an Administrative Assistant III Near Portland, OR
Location: OnSite at the NOAA Fisheries, West Coast Region (WCR)
Portland Office
1201 NE Lloyd Blvd, Suite 1100
Portland, OR 97232
Clearance: Must be able to obtain a Public Trust
Key ResponsibilitiesTask 1: Staff the Office Front Desk:
- Answer the main phone line and appropriately route calls
- Responsible for reporting broken web links and other issues with publicly available information to the appropriate staff.
- Greet and direct visitors; provide visitor passes
- Prepare outgoing UPS packages; receive incoming deliveries.
- Sort and distribute incoming mail/assist staff in sending lettersSchedule conference room and government owned vehicle (GOV) reservations
- Assigned daily projects will include maintenance of various regional spreadsheets or directories, developing employee resources, updating intranet content and assisting the communications team with basic media work..
- Send service requests and work with the building management team to address maintenance matters such as lighting, leaks, elevator issues, etc.
- Act as the In/Out coordinator for the Portland, Roseburg, and Newport locations (requires coordination with other Portland support teams such as IT, the Space Committee, development of welcome packages, assistance with fingerprinting and other security requirements, etc.)
- Serve as a first point of contact for incoming staff, help prepare office spaces, provide facility tours and emergency evacuation procedures.
- Responsible for the maintenance of the regional emergency phone tree,, and updatingregional contact information available on the intranet site.
- Prepare vehicle tags and distribute assigned tags per Facilities Officer direction;
- Is the lead for periodic vehicle maintenance (i.e., cleaning, fueling, assisting in drop off and pick up of Government-owned vehicles (GOV in the Portland Office) with direction from the Task lead.
- Is the lead for dealing with emergency GOV situations like flat tires, repairs, damage from break-ins, dead batteries, etc., with direction from the Task lead.
- Assist division secretaries with special projects, including basic spreadsheets, letters, etc.
- Photocopying, scanning, and faxing of documents.
- Conduct basic internet research when appropriate needs are identified;
- Assist in ensuring Office Safety Action Plan and Emergency Plan requirements are in place.
- Individual must have a high school diploma or a minimum of 2-year experience in the areas defined below:
- Ability to effectively communicate with diverse groups of people;
- Ability to handle and prioritize work assignments;
- Proficiency in use of Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint)
- Skill in office management processes;
- Ability to learn and use a variety of automated systems to perform administrative tasks such as timekeeping, travel arrangements, etc.;
- A valid driver's license is required for assistance with Government-owned vehicle (GOV) maintenance tasks such as: fuel, and oil change drop off/pick-up
Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide an exceptional level of service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.
We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.
IBSS offers a competitive benefits package including medical, dental, vision and prescription drug coverage with company-paid deductible, paid time off, federal holidays, matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.
IBSS is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click https://www.eeoc.gov/poster to see, The EEO is the law.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the HR Department, Francesca Urrutia at (703) 826-4302, or email at HR@ibsscorp.com
Job Summary
Full Time
IT Outsourcing & Consulting
$55k-69k (estimate)
06/08/2024
07/07/2024
SHREWSBURY, MA
100 - 200
2003
LOKESH KSOSLA
$10M - $50M
IT Outsourcing & Consulting
Related Companies
The job skills required for Administrative Assistant III include Microsoft Office, PowerPoint, Coordination, Office Management, Communicates Effectively, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Assistant III. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Assistant III. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Assistant III positions, which can be used as a reference in future career path planning. As an Administrative Assistant III, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant III. You can explore the career advancement for an Administrative Assistant III below and select your interested title to get hiring information.
Similar Jobs
Popular Articles
