Energy and Sustainability Programs Admin Coordinator

LOB : Energy International Development (EID) / CIEP

Location : Hybrid (Reston, VA) 2 days onsite

Want to apply your organization and task administration skills to support the development and execution of clean energy and sustainability programs?

You can at ICF. We solve the most challenging issues facing the energy industry today while informing the future of global energy use.

ICF is seeking a well-organized and detail-oriented candidate with administrative support experience to aid in the management of our federal government energy and sustainability programs.

This position will be based in our Reston, VA office. Successful candidates play a key support function for our team across a variety of tasks.

This role offers flexible working hours.

Responsibilities

Providing general administrative and project support for the management team

Assisting in the collection and organization of weekly activity reports from large teams to compile into monthly reports to clients

Producing weekly reports and assisting with monthly customer deliverable reports

Supporting the monitoring of deliverables and schedules to ensure deliverables are completed and delivered on time

Managing email inboxes, reviewing program participant emails and drafting replies

Assisting in the coordination of internal team members to execute tasks

Preparing packaging and delivery of materials to be sent to program participants

Maintaining electronic files and records such as Teams or SharePoint sites

Ordering and managing supplies and arranging for payment

Performing clerical functions such as scheduling and coordinating meetings and taking meeting notes

Assisting staff in the preparation and management of Word documents, Excel files, and PowerPoint presentations

Assisting in the documentation of program policies and procedures

Qualifications

High School degree required

2 years of Administrative skills and work experience

Required Skills and Abilities

Attention to detail and timeliness

Highly organized and proactive approach to work

Ability to multi-task and prioritize tasks as needed

Highly developed interpersonal skills and self-motivation

Solid personal computer skills (Microsoft applications, including Word, Outlook, Teams, SharePoint, Excel)

Ability to perform internet research

Ability to work collaboratively with others

Skilled in the use of office equipment (e.g., printers)

Ability to work out of the ICF Fairfax VA office at least once a week for tasks that require physical presence

Professional demeanor and ability to balance respect, decisiveness, and tenacity

Preferred Skills / Experience

Post-secondary training (i.e., certificate program), Associate’s degree, or four-year degree preferred but not required

Interest and passion for sustainability and clean energy

Problem solving and interest to optimize routine tasks

Experience working with U.S. federal government agencies

Last updated : 2024-05-23