• Event Coordinator (IDEKO Productions, LLC, New York, NY) : Contract vendors : research options, compare quotes, confirm contracts and ensure payment;
• Research special projects, vendors, and supplies as assigned; Update and manage production schedule, contact sheets, crew counts, budget tracker and other documents as necessary;
• Track show related expenses; Participate in final budget reconciliation; Compile event binders and drawing packets for each show and distribute as necessary;
• Facilitate the Insurance process for vendors and contractors; Book travel (air, ground & hotel), vendors and clients as needed;
• Meet regularly with internal and external collaborators on and off site; Perform site surveys as needed; Set up and maintain production office;
• Distribute radios, credentials, petty cash, and any other pertinent crew supplies; Ensure crew meals are set up and ready according to production schedule;
• Serve as main point of contact for vendors as necessary; Ensure crew are always well informed with up-to-date information;

• In order to complete the above-mentioned tasks, the following skills and experience are required : Experience coordinating vendors for events;
• Experience performing site visits and performing other needs-assessment tasks; Experience performing ad hoc management duties to ensure smooth operation of events in progress;
• Ability to track and meet regulatory needs, vendor deadlines, and other planning goals in order to successfully meet client specifications;

Experience compiling and organizing robust records of production projects and processes. Requires a Bachelor's degree or foreign equivalent in Event Management or related field and at least six months of experience as an Event Coordinator or related occupation.

Option to work from home 2 days per week available. Salary : $48,006 - $55,000. Please send C.V. to david@ideko.com. #LI-DNI

Last updated : 2024-07-02