The Receptionist/Office Assistant will provide administrative support to the office and staff. Must be proactive, detail-oriented, and capable of handling a wide range of administrative tasks with discretion and professionalism. He/she will play a crucial role in ensuring the smooth functioning of our office and will be responsible for being the first representative of our company whether by phone or office.

Main Duties and Responsibilities:

? Manage all incoming calls

? Assist the senior leadership team with scheduling meetings

? Responsible for welcoming guests to the suite

? Responsible for meeting room setup

? Assist team with coordination and organizing meetings including preparing agendas, materials, and minutes.

? Manage office equipment; creating and keeping inventory of technology equipment and items signed out

? Manage office supplies inventory and keep items stocked

? Perform general administrative duties, such as filing, copying, scanning, and organizing documents.

Qualifications:

? Experience as an assistant or similar role preferred

? Have basic organizational and time management skills, with the ability to prioritize tasks effectively.

? Strong verbal and written communication skills, with attention to detail.

? Proficiency in Google Suite

? Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the 

highest level of customer/client service and response

? Strong interpersonal skills and the ability to interact professionally with individuals at all levels.

? Adaptability and flexibility to accommodate changing priorities and deadlines.

? Professional demeanor and the ability to represent the team in a polished and professional manner.

? Tech-Savvy and the ability to learn new technologies quickly

Essential Job Functions

- Ability to work in a fast-paced environment and show problem solving and multitasking skills. 

- Must be able to discern written and oral instructions and communications

- Must be able to exchange accurate information written and orally

Location:

? In-Person, M-F 9:00a-1:00p, 

Benefits

? Competitive Pay

? Access to Health Coverage

? Paid time off

About Us:

I.K. Hofmann is a privately held woman-owned family business founded in Germany in 1985 and today has more than 110 branch offices in Austria, the Czech Republic, Germany, Italy, Slovakia, and the United States.

As an ISO 9001 certified organization, I.K. Hofmann has built a reputation for delivering the highest levels of service and quality while staying true to our founder’s vision of being a staffing firm that cares about our people. In fact our candidates rank us in the top 1% of staffing firms in the USA in terms of our Net Promotor Score with a score of 74 which is more than double the Published Staffing Firm Benchmark of 29. Don’t take our word for it though, click HERE to see why 82% of our clients and candidates HIGHLY Recommend Us, and say that we deliver one of the highest quality experiences in the staffing industry.

By entering my mobile number and by submitting this application, I give my express written consent and agreement to receive text messages from, or on behalf of, I.K. Hofmann USA, Inc. at the mobile telephone number provided for employment or potential employment-related communications, notices, and updates, including via an automatic telephone dialing system. I further understand that my consent is not required. Standard message and data rates may apply. To opt-out of text messaging, reply STOP any time. For California residents, please see our Employee and Applicant Notice at Collection and Privacy Policy for additional California specific information here.

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