8 Administrative Secretary Jobs in Chicago, IL
Illinois Department of Children and Family Services is Hiring an Administrative Secretary Near Chicago, IL
Job Requisition ID: 39101
Agency : Department of Children and Family Services
Title: Office Coordinator Opt. 2- Administrative Secretary
Supervisor: Cindy Mills
Closing Date/Time: 07/11/2024
Salary: Anticipated Starting Salary $3971/month (Effective 7/1/24); Full Salary Range $3971-$5243/month
Job Type: Salaried
County: Cook
Number of Vacancies: 1
Plan/BU: RC014
PUC #: 90683273
REQ #: 39101This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.Position Summary
Under direction, performs technical, administrative secretarial and office support functions; conducts special projects and studies utilizing various data; makes independent decisions requiring knowledge of rules and interpretations of management policies concerning various programs; responds to inquiries requiring general knowledge of management policies concerning various programs; prepares and keyboards a variety of confidential correspondence; organizes and maintains filing systems; reviews court of claims complaints and work to resolve discrepancies; receives, sorts, and reads incoming mail.
Job Responsibilities
- Performs technical, administrative secretarial and office support functions, including confidential matters
- Prepares and keyboards a variety of confidential correspondence for administration to agency staff, clients, professionals, and community agencies outside the Department for purposes of information and clarification of DCFS rules and procedures
- Schedules appointments for administrative staff with supervisory staff
- Serves as timekeeper
- Receives, sorts, and reads incoming mail for administrator, making notations if needed
- Reviews court of claims complaints and works to resolve discrepancies
- Prepares personnel transaction forms for all staff
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
- Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college or completion of high school and two years of related office experience or two years of independent business experience
- Requires ability to keyboard accurately at 30 wpm.
- Requires ability to pass a background check
Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 1911 S Indiana Ave, Chicago, Illinois, 60616
Agency Contact: Lily Koehl
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
Employment Type: Full Time
Years Experience: 1 - 3 years
Salary: $47,652 - $62,916 Annual
Bonus/Commission: No
Job Summary
Full Time
Public Administration
$43k-53k (estimate)
07/04/2024
09/03/2024
dcfs.illinois.gov
JACKSONVILLE, IL
200 - 500
1964
RITA ROBSON
$50M - $200M
Public Administration
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The job skills required for Administrative Secretary include Administrative Support, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Secretary. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Secretary. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Secretary positions, which can be used as a reference in future career path planning. As an Administrative Secretary, it can be promoted into senior positions as a General Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Secretary. You can explore the career advancement for an Administrative Secretary below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Secretary, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Secretary for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Secretary job description and responsibilities
Secretaries and administrative assistants do routine clerical and organizational tasks.
03/27/2022: Newport News, VA
Administrative assistants organize files, draft messages, schedule appointments, and help out other staff.
05/02/2022: Seattle, WA
Administrative assistants use a computer to create spreadsheets, compose messages, manage databases, and whip up presentations, reports, and documents.
03/30/2022: Columbus, GA
Most administrative assistants are responsible for clerical and organizational tasks like file organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.
03/31/2022: Beaumont, TX
Administrative assistants also use computers extensively to work with spreadsheets, create presentations and reports, and manage databases.
04/15/2022: Florence, AL
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Secretary jobs
Administrative assistants have distinct personalities.
04/19/2022: Pittsfield, MA
Knowing how to coordinate an office.
04/08/2022: Newport News, VA
Apply to support companies and organizations.
04/06/2022: Toledo, OH
Administrative Secretarys typically have full to-do lists and must be able to effectively manage their time to finish their duties by a set deadline.
02/09/2022: Honolulu, HI
Sound judgment and decision-making skills are essential.
03/26/2022: Vineland, NJ
Step 3: View the best colleges and universities for Administrative Secretary.
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