OFFICE ASSOCIATE (OPTION 1 - GENERAL/MULTIPLE AREAS)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded underMy Documents Additional Documentssection for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, pleasedo not include wage or salary information in your resume or other profile or application materials.

Springfield, IL, US, 62762

Agency: Department of Human Services

Opening Date:08/26/2024
Closing Date/Time:09/09/2024
Salary:Anticipated Salary: $3,852 - $5,046 per month ($46,224 - $60,552 per year)
Job Type:Salaried
County:Sangamon
Number of Vacancies:1
Plan/BU:RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this positionMUSTapply electronically through theillinois.jobs2web.comwebsite. State of Illinois employees should click the link near the top left to apply through theSuccessFactorsemployee career portal.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in theAdditional Documentssection of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 40849

Position Overview

Under general supervision of the Mailroom Processing Unit Coordinator, performs a variety of complex, specialized clerical mailroom functions for the Harris Complex, which includes receiving, sorting and processing incoming and outgoing mail weighing up to 50 lbs.

Job Responsibilities

1. Monitors and processes daily incoming and outgoing mail; maintains a mail log of incoming and outgoing mail; delivers and receives mail and/or messages on a prescribed schedule throughout the area; lifts boxes and mail weighing up to 50 lbs.
2. Maintains current list of personnel at the Harris Complex, updating employee list as staff leave or new staff come to the Harris Complex.
3. Serves as a receptionist for the Harris Complex mailroom.
4. Tapes, weighs and applies postage to outgoing mail for the Harris Complex, weighing up to 50 lbs.
5. Operates postage machine; maintains meter usage data; compiles and produces reports.
6. Verifies that “Special Requests” from staff at the Harris Complex are completed, i.e., pick up and delivery of boxes, reports, etc.
7. Serves as back up mailroom support for Iles Park Place and Industrial Drive Complex, as well as back up driver for the various DHS mail routes.
8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience.

Conditions of Employment

1. Requires a valid driver’s license.

• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours:7:00am - 3:00pm, Monday - Friday

Business Services

Mail Processing Unit
Work Location:100 South Grand Ave E, Springfield, Illinois, 62762

Office of Business Services

Bureau of Office Services

Warehouse/Mail Handling/Messenger Service
Agency Contact:DHS.HiringUnit@Illinois.gov

Posting Group:Leadership & Management; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

• 3 Paid Personal Business Days annually

• 12 Paid Sick Days annually (Sick days carry over from year to year)

• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

* Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

• 13 Paid Holidays annually, 14 on even numbered years

• Flexible Work Schedules (when available dependent upon position)

• 12 Weeks Paid Parental Leave

• Deferred Compensation Program - A supplemental retirement plan

• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans

• 5% Salary Differential for Bilingual Positions

• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx