Recruitment Representative (Human Resources Representative)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded underMy Documents Additional Documentssection for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, pleasedo not include wage or salary information in your resume or other profile or application materials.

Chicago, IL, US, 60602

Agency: Department of Public Health

Office:Human Resources

Division:Assistant Deputy Director

Posting ID:75-25-0045 & 75-25-0046 / 40871

Posted:08/20/2024 - 09/04/2024

Salary:$5,423 - $7,721/month
Job Type:Salaried / Full Time
County:Cook
Number of Vacancies:2
Plan/BU:RC062

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this positionMUSTapply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number:

75-25-0045 & 75-25-0046 / 40871

Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Position Overview

IDPH is seeking a highly motivated individual who under general direction will serve as an agency recruitment representative for Chicagoland area. The selected candidate will attend recruitment functions for assigned area of the state including job fairs and career days to promote employment with IDPH. Provide counsel to candidates, advising them of possible career paths within IDPH. Provide input in the development of agency recruitment plans and materials.

Job Responsibilities

1. Serves as a Recruitment Representative for a portion of the state by conducting all aspects of the recruitment process for the Illinois Department of Public Health (IDPH).

• Attends recruitment functions, job fairs and career days to promote employment with IDPH.
• Prepares and conducts recruitment presentations.
• Explains applicable rules, policies or methods to candidates.
• Provides counsel to candidates, advising them of career paths and opportunities suitable for their experience and educational history.
• Monitors compliance with Administrative Orders, Absolute Veterans Preference, Personnel Code and Rules, collective bargaining agreements, Affirmative Action, Equal Employment Opportunity Commission (EEOC) and Americans with Disabilities Act (ADA).
• Utilizes job boards and computer systems designed specifically for Human Resources, Applicant Tracking Systems (ATS), Candidate Management Systems CMS) and internet search methods, Microsoft Office Suites, software, templates and online meeting platforms in performance of duties.
• Confers with IDPH administration regarding agency staffing needs.
• Provides professional human resources assistance to management staff in the recruitment of an adequate applicant pool.
• Keeps track of recruitment inventory/supplies and submits orders to maintain adequate supply for recruiting functions.

2. Performs online recruitment activities:

• Conducts online employment recruitment for agency through WebEx, social media and other online platforms.
• Conducts recruiting efforts through advertising initiatives in print and various mass media outlets.
• Provides explanation of applicable rules, policies and/or methods to candidates obtained through online sources.
• Provides professional human resources assistance to management staff in recruitment of an adequate applicant pool obtained through online sources.
• Provides counsel to candidates obtained through online sources, advising them of career paths and opportunities suitable for their experience and educational history.

Job Responsibilities (cont)

3. Provides input in the development of agency recruitment plans and materials.

• Networks through industry contacts, social media, college/universities, other state agencies, etc.
• Develops and tracks measurable facets of recruiting and hiring statistics.
• Coordinates and implements recruiting activities and conducts regular follow-up with contacts, candidates etc.
• Develops and tracks measurable facets of recruiting and hiring statistics.
• Researches and recommends new sources for the recruiting of candidates.
• Participates in creating and implementing sourcing strategies for recruitment in a variety of roles.
• Reviews applicants and sources for future postings.
• Provides technical assistance to candidates regarding civil service testing requirements.

4. Develops and prepares reports and correspondence related to interviewing and recruitment activities and issues.

• Maintains and monitors the recruitment/employment mailbox and provides guidance and information related to the IDPH hiring process, employment opportunities etc.
• Prepares and retains necessary documentation concerning the selection and employment process.
• Completes even reports and provides documentation to agency management and staff.

5. Serves as liaison with various organizations.

• Establishes effective working relationships with various State, civic and community action organizations, universities and junior colleges for the purpose of recruitment.
• Maintains accurate mailing records.

6. Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of four years of college and one year of professional experience, preferably in human resources, or satisfactory completion of an approved training program.

Preferred Qualifications

1. One year experience with recruitment.
2. One year experience creating and implementing sourcing strategies for recruitment.
3. One year experience with job boards and computer systems designed specifically for Human Resources.
4. One year experience providing direction and one-on-one counseling to potential employees and applicants.
5. One year experience preparing reports, correspondence, memorandums, charts, graphs etc.

Conditions of Employment

1. Requires ability to travel in the performance of duties.
2. Requires appropriate, valid drivers license.

*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours:Monday-Friday 8:30am-5:00pm
Work Location:69 W Washington St Chicago, IL 60602-3134
Agency Contact:DPH.HRRecruiter@illinois.gov

Posting Group:Leadership & Management

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).