Special Projects Administrator

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

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To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded underMy Documents Additional Documentssection for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, pleasedo not include wage or salary information in your resume or other profile or application materials.

Chicago, IL, US, 60605

Position Title:Special Project Administrator

Agency: Criminal Justice Information Authority
Closing Date/Time:09/11/2024
Salary:Anticipated Starting Salary $82,000 - $92,000 annually
Job Type:Salaried
County:Cook
Number of Vacancies:3
Plan/BU:None

Position ID#: 40866

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

Please attach aDETAILEDResume/Curriculum Vitae (CV)to theMY DOCUMENTSsection of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

Position Overview

Under administrative direction, this role assumes high-responsibility functions dedicated to agency projects. The incumbent will collaborate closely with the SPA Director, COS and Assistant COS contributing to the overall direction and coordination of initiatives. Proficiency in project management principles is essential to excel in this position.

Essential Functions

Develop, implement, and evaluate agency projects in coordination with appropriate Directors.

Collaborate with Executive Staff, state agencies, and partners to ensure seamless execution of agency grant projects.

Conduct in-depth analyses of project outcomes, providing actionable insights for improvement and optimal outcomes.

Assist appropriate Directors in NOFO development and application reviews.

Conduct regular meetings with relevant staff, facilitation effective communication and coordination.

Coordinate and facilitate committee meetings, ensuring effective communication and decision making.

Manage correspondence related to committee activities, maintaining accurate records for reference.

Identify and discuss projects, problems and issues arising from board or commission meetings.

Liaise with representatives of other agencies or external parties, fostering collaborative relationships.

Undertakes additional responsibilities as necessitated or delegated, commensurate with the outlined duties and responsiblities specified herein.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to completion of four years of college with coursework in law, criminal justice, government, public administration, sociology, accounting or political science;

Requires prior experience equivalent to five years of progressively responsible administrative experience in a public or business organization.

Preferred Qualifications

1. Prefers five years of professional experience in planning, development, implementation, or assessment in programs in criminal justice, government, political science, public administration, sociology, human services, or social services, or requires advanced academic work equivalent to a Master’s degree in one of the above fields.

2. Prefers three years of experience working as an administrator of grant programs.

3. Prefers three years of experience with budget preparation and analysis.

4. Prefers three years of experience with expenditure tracking and reporting.

5. Prefers three years of experience with program performance tracking and reporting.

6. Prefers five years of experience demonstrating the ability to analyze complex information, identify problems, and propose creative and effective solutions.

7. Prefers five years of experience demonstrating the ability to utilize computer software including Microsoft Word, Excel, Access, Outlook, PowerPoint as well as Adobe PDF software.

8. Prefers five years of experience demonstrating the ability to communicate effectively both orally and in writing.

9. Prefers three years of experience demonstrating the ability to supervise staff;

10. Prefers three years of experience demonstrating the ability to engage and communicate effectively with internal and external stakeholders.

Conditions of Employment

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

1. Must have valid driver’s license.

2. Must be available to travel, including occasional overnight travel, in performance of duties.

Work Hours:Monday - Friday 8:30am - 5:00pm
Work Location:60 E Van Buren, 6th Floor, Chicago, Illinois, 60605
Agency Contact:CJA.HRDepartment@illinois.gov
Posting Group:Leadership & Management; Public Safety

Agency Statement

ICJIA responds to community needs with research and federal and state grants administration. ICJIA administers over 100 million dollars in grants, including the R3 (restore, reinvest, renew) grants (funded through the tax on legalized cannabis), state violence prevention grants, and federal grants including under the Violence Against Women Act and the Victims of Crime Act. ICJIA convenes groups and collaborates on efforts to reform the criminal justice system. ICJIA leads criminal justice reform efforts by supporting policy makers through research

Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position.As a result, the employee should be aware thatif offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor ("OEIGj or may be subject to a fine.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Nearest Major Market:Chicago