The Academic Advisor, Special Programs will work within the office of Academic Affairs, in the area of policy and practice to help make a success of this significant initiative at Illinois Tech. They will be a programmatic advisor to students, faculty and staff to help with the implementation and success of the Discover and Runway 606 programs. They will liaise with academic departments to assist in the process of matriculation into degree programs. As an Academic Affairs advisor, this position will assist with student needs serviced by the department of Academic Affairs, but will specialize in Discover and Runway 606 assistance.
This position will become familiar with all academic policies stated in (but not limited to) the Undergraduate Bulletin, Faculty Handbook and Student Handbook, as well as blanket substitutions for major and minor requirements from all major departments, and assist when needed, in the completion of daily work for the office for UG programs that are not formally part of Discover and Runway 606. Daily work includes academic audits, final degree checkout, academic policy exceptions, responding to petitions via email and Degree Works requests, as well as answering phone calls and office emails.
COMMUNICATIONS
This position requires strong written and verbal communication skills, and interaction with staff, students, faculty and other members of the university community.
CUSTOMER SERVICE
Will provide customer services to students, staff and faculty on a daily basis.
Special Schedule Requirements
EEOC Statement
Illinois Institute of Technology is an EEO /AA/Title VI/Title IX/Section 504/ ADA / ADEA employer dedicated to building a community of excellence, equity, inclusion and diversity. It is committed to fostering an inclusive environment and actively seeks applications from individuals of all backgrounds and identities regardless of race, color, sex, marital status, religion, national origin, disability, age, unfavorable discharge from the military, status as a protected veteran, sexual orientation including gender identity and expression, order of protection status, and/or genetic information. All qualified applicants will receive equal consideration for employment.
Qualifications
Education & Experience
Bachelor’s degree required. 2 years of higher education experience is preferred. Experience in academic advising preferred.
Knowledge & Skills
Proficient with Microsoft Office. Experience with Ellucian Banner and Degree Works is strongly preferred.
SUPERVISION & BUDGET AUTHORITY
No direct role in supervision or budget matters, but will direct some duties of student workers.
Physical Environment and Requirements
Traditional office setting with work from home flexibility.
Certifications and Licenses
List any certifications or licenses that are either required or helpful in performing the job, designating whether required or preferred.
N/A
Key Responsibilities
Key Responsibility
Provides academic degree services for all students admitted into Discover and Runway 606 . Will assist academic departments, program directors and advisors (both faculty and staff assigned to advising) in making informed choices concerning the implementation of Discover and Runway 606 . Will liaise and support admissions marketing of the Discover and Runway 606 programs. Will be or will become very familiar with all majors and their requirements, including specializations, department substitutions, core curriculum (when applicable) and requirements. Providing accurate and timely audits will be beneficial to students and faculty, and will ensure students are on track for their anticipated graduation date. Assist with other office daily work, including but not limited to degree auditing and final checkout, student and faculty petitions and academic policy exceptions. This also includes evaluation and application of transfer credit.
Percentage Of Time
55
Key Responsibility
Assist with university advising and retention efforts. Review academic and registration issues preventing registration or degree completion and offer solutions to students and faculty advisors concentrating on, but not exclusively for, students in the Discover and Runway 606. Serve on the Academic Standing Committee and in particular, matriculation review, to resolve issues preventing degree completion and decision making in Discover and Runway 606 students entering full degree seeking status. Serve on the Undergraduate Studies Committees as a non-voting member to provide interpretation of academic policies and regulations. Assist with editing of the bulletin so that academic policies are explained accurately. Serve as the primary contact for Academic Standing and Matriculation Review of Discover and Runway 606 students.
Percentage Of Time
25
Key Responsibility
Assists students, faculty, staff and others with questions or concerns via phone, email, online chat, and in person, and answers student petitions on Degree Works and via email. Student petitions include but are not limited to shared course approvals, course repeat requests, substitutions, and more.
Percentage Of Time
15
Key Responsibility
Assists with academic review of students who applied for graduation, including the double checking of the final degree audit.
Percentage Of Time
5
Posting Information
Work Hours
Monday – Friday, 8:30 a.m.-5:00 p.m.
Position Category
Full Time
Posting Date
05/22/2024
Closing Date
Posted Until Filled
Yes
Quicklink for Posting
https://iit7.peopleadmin.com/postings/10444