Title: Business Manager
Division Name: Finance and Planning
Department: Office of Energy Management

Job Summary

The primary function of this position is to record, analyze and report utilities related data, advise Facilities Services leadership and campus partners on operational improvements and strategic budgeting related to utilities data analyzed and assist in the business and service operations of the Office of Energy Management.
Additional responsibilities include but are not limited to: work order review; preparing monthly cost reports; entering and paying invoices; contract management; provide worker training on new policies; software and technology training; participate in hiring students, grad assistants and or interns; recording OEM staff time cards; recording employee attendance cards; monitoring employee leave usage; recording employee performance evaluations.

Additional Information

Salary Rate / Pay Rate

$22.18 - $25.64 per hour

Required Qualifications

Preferred Qualifications

1. Demonstrate proficiency in various computer applications, such as Microsoft Word and PowerPoint.
2. Demonstrated ability to analyze complex data and prepare dashboards, summaries, financial reports, statements, and projections.
3. Demonstrated organizational and time management skills.
4. Demonstrated ability to work effectively with others, strong oral and written communication, and problem-solving skills.
5. Demonstrated ability to work independently as well as work as part of a team and exercise judgment.
6. Demonstrated ability to apply basic accounting techniques.
7. Demonstrated ability to work in complex environment and multi-task.
8. Demonstrated knowledge of professional office management principles, practices, methods, and techniques.
9. Demonstrated ability to handle stress of environment and multiple priorities.
10.Demonstrate ability to make quick, well-informed decisions.

Work Hours

Monday - Friday; 8:00 a.m. - 4:30 p.m.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
1. Remain at a workstation for extended periods.
2. Effectively communicate on a daily basis.
3. Move about in various locations across campus as needed to complete day-to-day work.

Proposed Starting Date

September 2024

Required Applicant Documents

Resume
Cover Letter

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior

Optional Applicant Documents

Certification of Retirement Annuity
Transcripts - See Special Instructions to Applicants section for additional options

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.
College or university transcripts (may be unofficial) must be submitted prior to the application deadline in order to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD214, must be submitted prior to the application deadline.
Transcripts and/or DD-214 paperwork may be faxed or mailed to Human Resources by the application deadline:
Fax: 309.438.0011, Attn: Colette Homan
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300
The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.
Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Contact Information for Applicants

Colette Homan
Human Resources
309-438-8848
cshoman@ilstu.edu

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.