Title: Scholarship Administrative Associate
Division Name: Academic Affairs
Department: Financial Aid Office

Job Summary

This position administers the Federal Pell and SEOG Grant, TEACH Grant Programs and other federal grant programs, approximately $25,000,000 in federal funds. Job responsibilities also include administration of over $35,000,000 in state aid, private, and foundation programs. Administration includes monitoring available funds, reviewing student eligibility, reviewing/working reports, processing awards, processing payments and completing monthly and annual reconciliation of programs.
This position works with very little supervision and must maintain knowledge of federal, state and institutional policies to ensure compliance in administration of aid programs.
This position is also responsible for processing financial aid calculations and adjustments related to unofficial withdrawals from the institution and counseling students on aid adjustments.

Additional Information

Salary Rate / Pay Rate

$3,658 - $4,246/month

Required Qualifications

1. Bachelor's or equivalent degree in business administration, management, accounting or a field related to the position.
2. A minimum of two (2) years of full time (or part-time equivalent) experience in financial aid. Experience must include specialized knowledge of regulations and restrictions governing federal and state aid programs. Knowledge of need analysis and Return of Title IV funds.
3. Demonstrated excellent written and oral communication skills.
4. Demonstrated problem-solving skills and attention to detail.
5. Demonstrated Math aptitude.

Preferred Qualifications

1. Experience with PeopleSoft Campus Solutions.
2. Strong administrative abilities.

Work Hours

Core work hours: Monday - Friday 8:00 a.m. - 4:30 p.m. with occasional evenings and/or weekends.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
1. Effectively communicate on a daily basis.
2. Remain at a workstation for extended periods.
3. Move about campus in various locations to complete day-to-day work.

Proposed Starting Date

August 2024

Required Applicant Documents

Resume
Reference List

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior

Optional Applicant Documents

Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.
College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.
To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.
Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:
Fax: 309.438.0011, Attn: Colette Homan
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300
The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.
Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Contact Information for Applicants

Colette Homan
Human Resources
309-438-8848
cshoman@ilstu.edu

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.