12 OFFICE ADMINISTRATOR V Jobs in Springfield, IL
illinois is Hiring an OFFICE ADMINISTRATOR V Near Springfield, IL
Office Administrator V – Remittance Processing – Imaging Section Manager
Agency: Department of Revenue
Closing Date/Time: 09/19/2024
Salary: $4,952-$6,952/mo.; ($59,424-$83,424/yr.)
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
Plan/BU: SV-028
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
The Illinois Department of Revenue (IDOR) is seeking to hire a Section manager for its Remittance Processing Section (Imaging) within the Document Control & Deposit Division (DC&D). DC&D processes tax returns and tax payments that are mailed to or walked into IDOR, as well as all items needing taxpayer account research before deposit. The Remittance Processing Section is responsible fo depositing 90% of all remittance received at IDOR within 24-48 hours following either a manual or electronic process. The Section Manager position is needed to plan the activities of the section in order to meet mandated deposit timeframes. Working closely with the Division Manager, the Section Manager oversees the work of account technicians and office support staff, distributing work assignments appropriately to meet day-to-day operational needs. The ideal candidate for this position is competent in supervising staff, analyzing program needs, leading special projects, and preparing reports.
The benefits of working at Department of Revenue include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick, or personal leave, twelve holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life).
Essential Functions
- Under general direction, plans and directs the activities of the Remittance Processing program with the Document Control & Deposit Division (DC&D) to meet the mandated daily deposit timeframes.
- Serves as full line supervisor.
- Leads the development and optimization of operating systems.
- Writes and updates established procedures to respond to policies and legislative mandates and/or to achieve more efficient operations.
- Directs the compilation and preparation of daily, weekly, and monthly production reports.
- Directs critical project management and reporting.
- Provides back-up to other Section Managers within DC&D to supervise staff in the absence of the regular supervisor or to provide additional assistance with production backlogs, new program implementation, or special projects.
- Confirms that the security and confidentiality of federal and state tax information are strictly enforced by monitoring the security levels of staff to make certain that confidential taxpayer information and federal data are accessed only by authorized personnel and are handled and stored in accordance with agency procedures and federal guidelines.
- Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of two years of study at a secretarial/business college and three years of office experience " OR " Requires completion of high school and five years of Office Assistant experience " OR " Requires five years of independent business experience.
Preferred Qualifications
- Two (2) years of experience directing and supervising the work of nonprofessional office staff.
- Two (2) years of experience providing training to subordinate staff.
- Two (2) years of experience compiling and preparing statistical reports.
- One (1) year of experience leading special projects.
- One (1) year of experience writing or updating established procedures.
- One (1) year of experience working with deposit imaging technology and equipment.
- Intermediate proficiency using Microsoft Word or similar word processing software.
- Intermediate proficiency using Microsoft Excel or similar spreadsheet software.
Conditions of Employment
- Requires the ability to successfully complete a tax compliance and fingerprint-based background check.
- Requires physical ability to perform tasks which include pushing and pulling a cart to deliver tubs to other work areas and lifting and moving work above shoulder level to place on or remove from shelves.
- This position is considered heavy work as defined by the U.S. Department of Labor (20 CFR 404.1567(d)). Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds.
- Requires the ability to use and secure a state issued mobile device, e.g., cellular phone, laptop computer, tablet, etc.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday - Friday; 8am - 5pm
Work Location: 101 W Jefferson St, Springfield, Illinois, 62702
Agency Contact: Brent.Stice@Illinois.Gov
Job Family: Leadership & Management
About the Agency
The Illinois Department of Revenue (IDOR) administers Illinois tax laws and collects taxes in a fair, consistent, and efficient manner to provide accurate, timely, and reliable funding and information to state and local constituents. By using best practices, IDOR strives to continuously innovate and increase accuracy, efficiency, and productivity in all areas of operations and tax administration, thereby earning respect, delivering value, and being a trusted source of information.
IDOR is a professional-minded governmental entity that values its employees and invests in their success through training and engagement. IDOR value diversity, both culturally and professionally, and believes it can foster a more productive work environment best suited for serving the citizens and taxpayers of Illinois.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Job Summary
Full Time
$63k-85k (estimate)
09/11/2024
11/09/2024
mcb.illinois.edu
Urbana, IL
<25
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The job skills required for OFFICE ADMINISTRATOR V include Word Processing, Leadership, Microsoft Word, Confidentiality, etc. Having related job skills and expertise will give you an advantage when applying to be an OFFICE ADMINISTRATOR V. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by OFFICE ADMINISTRATOR V. Select any job title you are interested in and start to search job requirements.
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