53 SECRETARY Jobs in Chicago, IL
illinois is Hiring a SECRETARY Near Chicago, IL
Agency : Department of Children and Family Services
Title: Office Coordinator Opt. 2- Administrative Secretary
Supervisor: Cindy Mills
Closing Date/Time: 07/11/2024
Salary: Anticipated Starting Salary $3971/month (Effective 7/1/24); Full Salary Range $3971-$5243/month
Job Type: Salaried
County: Cook
Number of Vacancies: 1
Plan/BU: RC014
PUC #: 90683273
REQ #: 39101
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Position Summary
Under direction, performs technical, administrative secretarial and office support functions; conducts special projects and studies utilizing various data; makes independent decisions requiring knowledge of rules and interpretations of management policies concerning various programs; responds to inquiries requiring general knowledge of management policies concerning various programs; prepares and keyboards a variety of confidential correspondence; organizes and maintains filing systems; reviews court of claims complaints and work to resolve discrepancies; receives, sorts, and reads incoming mail.
Job Responsibilities
- Performs technical, administrative secretarial and office support functions, including confidential matters
- Prepares and keyboards a variety of confidential correspondence for administration to agency staff, clients,
professionals, and community agencies outside the Department for purposes of information and clarification of
DCFS rules and procedures - Schedules appointments for administrative staff with supervisory staff
- Serves as timekeeper
- Receives, sorts, and reads incoming mail for administrator, making notations if needed
- Reviews court of claims complaints and works to resolve discrepancies
- Prepares personnel transaction forms for all staff
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated
above
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college or completion of
high school and two years of related office experience or two years of independent business experience - Requires ability to keyboard accurately at 30 wpm.
Conditions of Employment
- Requires ability to pass a background check
About the Agency
DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.
Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 1911 S Indiana Ave, Chicago, Illinois, 60616
Agency Contact: Lily Koehl
Email: lillian.koehl@illinois.gov
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Job Summary
Full Time
$200k-310k (estimate)
06/29/2024
08/27/2024
mcb.illinois.edu
Urbana, IL
<25
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