48 Assistant Office Manager Jobs in Davenport, FL
IMA Medical Group is Hiring an Assistant Office Manager Near Davenport, FL
IMA Medical Group is a visionary and dynamic company focused on high-quality primary care services, with doctors and professionals dedicated to the health and well-being of the elderly. With more than 20 locations throughout Central Florida, we reiterate our commitment to provide quality medical care and an exceptional experience at each visit. That is the peace of mind and convenience that our patients deserve.
We know that we would not be able to do this without our outstanding team. Together, we strive to be the number one choice for primary care in the communities that we serve. We recognize the hard work that our employees put in and offer competitive pay, excellent benefits, and an awesome work environment.
AS A FULL-TIME EMPLOYEE, YOU WILL BE ELIGIBLE TO RECEIVE OUR AMAZING BENEFITS SUCH AS,
- Low-Costs Medical, Dental, and Vision Insurance effective the 1st day of the following month after your start date.
- Employer Paid Life Insurance & Long-Term Disability Insurance.
- Voluntary Short-Term Disability and Life Insurance.
- Voluntary Illness and Accidental Insurance.
- 401K saving and retirement plan.
- Health Care Flexible Spending Account (FSA)
- Paid Time Off
- 3 days of Floating Holidays 6 additional Federal paid Holidays
- Paid Bereavement Leave.
- Employee Assistance Program (EAP).
- Other Perks and Discounts.
- Under the direction of the Office Manager and with minimal supervision the Assistant Office Manager supports the clinic and is the lead when the Office Manager is absent.
- Runs the back office of the clinic and supports the Medical Assistants including phlebotomy, procedures, triage, rooming patients.
- Welcome, all new patients to the practice.
- Ensure the highest level of patient service.
- Perform post-first visit patient's surveys.
- Ensure all phone calls are answered promptly (at 3 rings) and in a courteous manner.
- Verify that all patient's encounters are answered timely preferably within the same day.
- Process requests for patient's discharge.
- Address the patient's complaints.
- Review monthly membership reports and ensure that all patients have a follow-up appointment.
- Make patients aware of all IMA educational resources and recommend them to enroll in any of the centers.
- Reviews all monthly HEDIS and MRA Reports.
- Assign tasks to the Medical Assistant and Front Office Personnel to ensure HEDIS and MRA gaps are met.
- Ensure that all HEDIS and MRA gaps are addressed daily in an effective manner.
- Implement all the Care Management measures as directed by IMA Care Management Department:
- All patients should make use of the DIAL-ME-1st Line.
- Avoid any preventable admissions or ER visits whenever possible.
- Ensure that all patients utilize IMA-provided meters and diabetic supplies.
- Verify that patients utilize transportation when needed.
- Support the medical staff in the promotion of utilization of generics.
- Monitor the referral process to ensure guidelines are met.
- Develop and implement techniques to optimize the utilization of medical resources.
- Prepare weekly status reports.
- Prepare monthly center performance statistics.
- Ensure all IMA Marketing material is available and displayed in IMA Medical Center as well as key community locations.
- Establish relationships with all marketing representatives that promote IMA center.
- Establish monthly planning meetings with IMA marketing representatives as well as participating IMA insurance agents to review the implementation of marketing plans.
- Work with IMA marketing staff to identify and reach to nearby communities to promote the IMA Medical Center.
- Keep aware of all health fairs and community events and ensure that IMA Medical Center is a participant.
- Organize Open houses and other on-site marketing events.
- Order medical and office supplies in the most cost-efficient manner.
- Ensure proper and optimal use of all IMA resources.
- Assures that all emergency equipment, such as fire extinguishers and emergency lights are properly maintained.
- Ensure medical equipment is inspected and serviced regularly, and that clinical safety procedures are in place and followed.
- Perform other related duties assigned by management.
- MUST HAVE MANAGER EXPERIENCE AT LEAST 2 YEARS
- At least 2 years of prior experience in a Primary Care Clinic.
- Must have Medical Assistant experience
- Back-office clinic lead experience is required
- Have at least 1 year of Electronic Medical Record (EMR) Experience - (ECW- eClinicalWorks preferred
- Excellent Communication Skills (Written and Oral)
- Fully Bilingual (English/Spanish)
- High School or equivalent
IMA Medical Group is an Equal Opportunity Employer (EOE) and we comply with all federal, state and local anti-discrimination laws, regulations and ordinances.
IMA Medical Group participates in E-Verify, as required by the Florida Medicaid program
IMA maintains a drug-free workplace in accordance with applicable Federal and State laws.Monday to Friday 8:30 a.m - 5:30 p.m
Job Summary
Full Time
Ambulatory Healthcare Services
$56k-81k (estimate)
07/20/2023
07/07/2024
imamedicalgroup.com
ORLANDO, FL
100 - 200
2011
Private
MARK LEENAY
$10M - $50M
Ambulatory Healthcare Services
Related Companies
About IMA Medical Group
IMA provides wellness centers and insurance plans services for individuals and businesses.
The job skills required for Assistant Office Manager include Planning, Communication Skills, Front Office, etc. Having related job skills and expertise will give you an advantage when applying to be an Assistant Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Assistant Office Manager. Select any job title you are interested in and start to search job requirements.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Assistant Office Manager job description and responsibilities
An assistant office manager's duties mostly revolve around performing clerical tasks, such as organizing and maintaining accurate schedules and documentation, obtaining office supplies and equipment, arranging meetings and appointments, preparing reports
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Assistant office managers are professionals who coordinate and organize office procedures and administrative duties.
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Communicated frequently with vendors to ensure timely and accurate delivery of office supplies and services.
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Coordinate office staff activities to ensure maximum efficiency. Ensuring timely and accurate reporting and managing office budget.
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Oversee adherence to office policies and procedures. Require administrative tasks such as managing supplies, planning meetings, and organizing the office.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Assistant Office Manager jobs
Partner with HR to maintain and update office policies as needed.
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Be organize when it comes to paper filing and archiving of files.
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Become proficient with Microsoft Outlook, Excel and Word.
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Gain relevant office management and processes experience.
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Use project management software to deliver accurate reports.
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Step 3: View the best colleges and universities for Assistant Office Manager.
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