694 Executive Assistant Jobs in Atlanta, GA
Impiricus is Hiring an Executive Assistant Near Atlanta, GA
Department: Operations
Reports To: CEO & Manager, Operations
Job type: Full Time, Exempt
Who We AreImpiricus is at the forefront of transforming the pharmaceutical industry. Our mission is to innovate the way pharmaceutical companies connect with physicians, enhancing the communication channels that are critical for the advancement of healthcare. With a team dedicated to pushing the boundaries of digital solutions, we aim to improve patient outcomes by fostering more effective, data-driven interactions between healthcare professionals and drug manufacturers. Join us in our journey to revolutionize healthcare communication and make a lasting impact on the industry.
Job SummaryWe are seeking an Executive Assistant who will be responsible for administrative and operational support to the Co-Founders of Impiricus and the broader organization. You'll act as the day-to-day orchestrator for administrative activities across the organization, with room to grow into more senior roles.
Duties/ Responsibilities
- Proactive Management in a Client Services Industry
- Owns and drives calendar/complex meeting scheduling
- Coordinating end-to-end travel needs, including booking all travel and hotels, directions, commuting time, and ground transportation
- Supporting administrative aspects of Co-Founder and Company commitments
- Attention to detail and proactively flagging issues to ensure success
- Compose and drive email introductions and scheduling for in-person and virtual meetings for Impiricus co-founders
- Support logistics for key company-wide events
- Build effective working relationships with key stakeholders
- Understands priorities and exercises sound judgment to make the appropriate trade-off
- Facilitate the scheduling process and relevant communications with friendly professionalism and high attention to detail
- Owns note-taking during key meetings and ensures critical actions are followed up on time
- Work together with other Impiricus leaders and team members to support the company
- Obtain and share information with the broad Impiricus team as needed; help the internal team navigate internal resources
- General Administrative / Operational support
- Orchestrate booking of shared conference rooms (recurring ad-hoc)
- Lead taking and editing of meeting notes
- Orchestrate research & booking of hotel and meeting rooms
- Support other operational activities (e.g., gift cards for client and physician surveys, etc.)
- Assisting with account planning and client relationship management
- Conducting research and gathering information
- Assisting with the creation and preparation of materials – slides, proposals, onboarding decks, including proofreading and copying/binding
- Keeping leadership informed of critical information they may not be aware of
- Performing other duties as assigned or required, including some personal support; responsibilities will vary
- General Office Management
- Office management (e.g., inventory and ordering of office supplies)
- Checking and archiving mail
- Minimum of 3-5 years of experience supporting senior leaders, ideally in a fast-paced or startup environment
- Experienced on Google, Microsoft, and Scheduling products, experience with project management tools a plus (e.g., JIRA, ClickUp, etc.)
- Full support and career-development opportunities to expand your skills, enhance your expertise, and maximize your potential along your career journey;
- A diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act;
- Generous Total Rewards Plan – Health Reimbursement Plan, Unlimited PTO, 401K matching, work/life balance, spectacular office location with outstanding amenities, annual company events, and more!
Job Summary
Full Time
$76k-97k (estimate)
02/28/2024
09/19/2024
impiricus.com
Atlanta, MI
Related Companies
The job skills required for Executive Assistant include Scheduling, Leadership, Attention to Detail, Commitment, Project Management, Onboarding, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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