SEEKING OFFICE MANAGER

DIRECT HIRE

ONSITE |DALLAS, TX

Imprimis is seeking an experienced Office Manager for our client, a quickly expanding international technology firm overseeing our client’s three locations in Dallas and a small office in Dublin. The individual in this position will ensure all office operations run smoothly and will oversee all facility functions including any office remodels and office relocations. This is a high-profile role and will meet weekly with the leadership team. The ideal candidate will have 5-10 years’ experience as an office and facilities manager of a large corporation, have supervisory experience and manage a sizable budge. Duties encompass a broad range of responsibilities related to office operations, and the Office/Facilities Manager will serve as the central point of contact in the office. It is imperative that the individual in this role set the standard for the tone of the office and must be someone who is relentless in ensuring the highest quality service.

OUTSTANDING CULTURE| EXCEPTIONAL BENEFITS AND PERKS

$90,000 - $110,000 DEPENDING ON EXPERIENCE AND CULTURE FIT

PRIMARY RESPONSIBILITES:

• Manage the day-to-day operations of the Dallas headquarters offices ensuring that everything runs smoothly and efficiently.
• Develop a “programmatic” approach to common office management tasks such that they can be repeatable, predictable, and scalable.
• Supervise Front Desk professionals and the Office Operations Coordinator.
• Lead the Office Employee Safety Program, including emergency action planning and acting as the liaison between building ownership, superintendents, and security.
• Serve as the primary contact for office-related inquiries and concerns, both internally and externally. Cascade building announcements and other notifications to employees in office.
• Office-related vendor management: Liaise with billing companies, building maintenance, and housekeeping services, including contract evaluation and negotiations.
• First level approval of vendor invoices and other bills related to office expenditures.
• Perform periodic analysis of vendor performance and contracts.
• Have an eye for details and lead by example in keeping the office in tip-top shape ensuring that the office is clean, tidy, and well-stocked and maintained. Engage with vendors when needed for office maintenance such as paint touch-ups, carpet cleaning, and any other small or large detail needing attention.
• Manage and coordinate office-related preventative maintenance tasks (HVAC, carpet cleaning, filter changes, fire extinguishers, lighting).
• Oversee the demolition and build-out of new and existing spaces. Including items such as Coordination of after-hours office maintenance, cubicle builds, and electrical drops with vendors.
• Manage office budgets and expenses, track expenditures, and identify cost-saving opportunities.
• Order and maintain office furniture and equipment.
• Serve as the primary contact for office security.
• Collaborate with HR on employee campaigns, new hire onboarding, seating arrangements, new hire desk setup, and employee offboarding activities related to desk/office space.
• Serve as the point of contact for the US-based travel program.

KNOWLEDGE, EXPERIENCE, AND REQUIREMENTS

• Proven experience as an Office Manager or in a similar role, with a successful track record in managing office operations.
• Progressively responsible administrative experience, with at least five (5) years of people leadership and office management experience.
• Demonstrated leadership skills, including coaching for results and the ability to convey a sense of purpose and motivate others.
• Professional presence and acumen, with high standards of professionalism in behavior and manner, including vendor and employee interactions.
• Insatiably curious, with a desire to ask questions to understand the needs versus the wants.
• Experience in budget management and vendor relations.
• Proficiency in Microsoft Office, Teams, and other web applications.
• Exceptional people skills with an upbeat, can-do attitude; friendly and professional demeanor.
• Responsible time management skills with a creative and problem-solving personality.
• Strong desire to assist others and deliver excellent customer service.
• Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
• Ability to take initiative, exercise discretion and judgment.
• Highest level of integrity required for managing confidential office issues.
• Exceptional communication, listening, and interpersonal skills to interact with vendors and employees at all levels.
• Ability to anticipate needs, prioritize responsibilities and handle changes proactively.