Executive Admin Director

The Administrative Clerk’s duties will include:

· Greeting all visitors entering the Front Office’s area, providing initial information, as appropriate;

· Managing multiple individuals’ calendars; responding to and/or initiating meeting requests;

· Coordinating and arranging logistics with visitors, to include building access and escorting;

· Coordinating and scheduling meetings, presentations, briefings, etc., between the customer’s office and other offices across the Bureau and providing recommended dates, times, locations;

· Organizing and preparing for meetings, to include requesting and distributing read-ahead materials, resolving scheduling conflicts, sending reminders, attending designated meetings and taking meeting minutes;

· Drafting, reviewing, and sending communications on behalf of the Front Office leadership team;

· Assisting with drafting, reviewing, issuing, and tracking memos, briefing materials, taskers, or other official documentation with the office’s senior leadership;

· Answering and responding to phone calls on behalf of the office, to include transferring calls to the intended recipient;

· Taking detailed notes from visitors or callers and relaying them to the intended audience in a clear manner and actionable;

· Coordinating, organizing, and documenting administrative process improvements;

· Assisting with the planning, preparations, and execution of office social activities, team-building events, holiday parties, etc.

· Representing the customer in all interactions with visitors, government employees, etc.;

· Other general administrative tasks, as assigned.

Required qualifications for the Documentation Specialist include:

· 5 years of experience as an Administrative Assistant for senior-level executives and/or government leadership;

· Proficiency with Microsoft Office, to include using SharePoint sites for document storage and collaboration;

· Excellent skills in communication, documentation, organization, and multi-tasking;

· Exudes calmness under pressure;

· Strong attention to detail, to include strengths in proper grammar, punctuation, and writing skills;

Additional requirements for all levels:

· Experience at working both independently and in a team-oriented, collaborative environment; and

· Excellent communicator with strong customer focus.

Hours:

· Available to work 5 days/week onsite, standard business hours