Job Description : Summary

Summary

The Human Resource Assistant plays a crucial role in executing HR-related duties professionally, working closely with HR staff to support designated geographic regions.

Responsibilities include payroll, benefits administration, onboarding, policy implementation, and recruitment / employment.

This role also provides vital administrative support, including record-keeping, file maintenance, and HRIS entry. The individual is an effective and collaborative member of the Human Resources team.

Experience and Skills :

Essential Duties and Responsibilities include the following . Other duties may be assigned.

• Provide a variety of support functions for the Human Resource department, assisting employees with benefits and payroll inquiries.
• Assist with the accurate and timely processing of semi-monthly payroll and manage the employee timecard system.
• Support the HR Director in ensuring adherence to HR policies, benefit administration, and audit data collection.
• Assist the HR Clerk with onboarding new employees and representing the organization at job fairs.
• Serve as a backup for the HR Clerk, including posting job positions and monitoring prospective employees.
• Maintain all employee files and data, both paper and electronic.
• Collaborate with the HR department to establish best practices and consistent processes to enhance productivity and HR results across the organization.
• Perform other projects as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies :

Interpersonal Skills - Maintains confidentiality.

Planning / Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives;

Organizes or schedules other people and their tasks; Develops realistic action plans.

Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks;

Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work;

Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or Experience

Associate’s degree in a business related field, or one to two years of experience in the HR field, or any similar combination of education and experience.

Desire for career path working in the HR discipline.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.

Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have working knowledge of both Microsoft Word and Excel. Previous HRIS system experience preferred.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing these duties of this job, the employee is regularly required to talk and hear. This is largely a sedentary role;

however, some filing is required. This would require the ability to lift files, open cabinets and bend as necessary.

Last updated : 2024-06-21