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Minimum Qualifications:
High school diploma required
Post high school secretarial training preferred
Exceptional filing and typing skills
Computer experience preferred
Outstanding verbal and written communication skills
Ability to deal effectively with staff, teachers, applicants, and the general public
Experience in secretarial work
Outstanding references from current and former supervisors
Satisfactory SLED (SC Law Enforcement Division) report
Salary Range: Support 4
Length of Contract: 215 days/8 hours per day
Starting Date: 2024-2025 School
College transcripts, three references, and a copy of appropriate credentials should also be submitted during the application process.
Prior to employment, the District will request a criminal record history check for past action of crimes. For this reason, information about date of birth, gender, and race is requested as a part of the application process.
The district reserves the right to make changes to the job posting/description as necessary to meet the district’s needs.
JOB DESCRIPTION
School Secretary/RECEPTIONIST
Purpose Statement:
The job of School Secretary/ Receptionist is done for the purpose/s of providing positive first impressions to visitors and callers of the school and a wide variety of complex and/or confidential administrative and secretarial support to assigned administrator; communicating information on behalf of administrator to school and district staff, other districts, public agencies, etc; ensuring compliance of department/program activities with financial, legal and administrative requirements; and acting as liaison between the administrator and other parties, providing information, addressing issues and/or providing general support.
This job reports to the Principal.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
Essential Functions
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: extensive computer skills utilizing Microsoft Office products (i.e. Word, Excel and Access) and district utilities (i.e. PowerSchool, CSI, Kronos, etc.), typing skills 55 wpm, planning and managing projects.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes Microsoft Word, Excel & Access, PowerSchool, CSI, Kronos, financial record keeping and other bookkeeping tasks, etc.
ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with and appropriately interact with a significant diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups, customer service etiquette a must; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; and working with frequent interruptions.
Responsibility
Responsibilities include: working independently under broad organizational guidelines to achieve unit objectives; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is some opportunity to affect the Organization’s services.
Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 45% sitting, 35% walking, and 20% standing. This job is performed in a generally clean and healthy environment.
Experience
Job related experience with increasing levels of responsibility is desired.
Education
High school diploma; community College and/or Vocational School degree with study in job related area.
Required Testing
Pre-employment TB Test
Certificates & Licenses
None Specified
Continuing Educ. / Training
None Specified
Clearances
Criminal Justice Fingerprint/Background Clearance
FLSA Status
Non Exempt
Salary Grade
Pay Grade 105 Support 6
Terms of Employment
215 days/8 hours per day
Full Time
$38k-48k (estimate)
06/12/2024
01/01/2050
The job skills required for Secretary/Receptionist (215 days) include Customer Service, Microsoft Office, Written Communication, Problem Solving, Flexibility, Microsoft Word, etc. Having related job skills and expertise will give you an advantage when applying to be a Secretary/Receptionist (215 days). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Secretary/Receptionist (215 days). Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Secretary/Receptionist (215 days) positions, which can be used as a reference in future career path planning. As a Secretary/Receptionist (215 days), it can be promoted into senior positions as a Receptionist II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Secretary/Receptionist (215 days). You can explore the career advancement for a Secretary/Receptionist (215 days) below and select your interested title to get hiring information.
If you are interested in becoming a Secretary Receptionist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Secretary Receptionist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Secretary Receptionist job description and responsibilities
A secretary could have additional responsibilities such as scheduling appointments, ordering supplies, making travel arrangements and handling petty cash.
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An executive secretary who works for a CEO of a large technology corporation might be expected to organize and disseminate various messages or memos to bring only the most urgent communications to their CEO.
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A secretary for a lead marketing director might assist by organizing reports, printing documents or preparing a presentation.
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Some receptionists also assume secretarial duties, such as typing, filing and copying correspondence and documents.
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All correspondences and reports are read by the secretary to the members or participants of the meeting.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Secretary Receptionist jobs
Knowing how to use a computer and word processing software may give a candidate for a receptionist position the edge over the competition.
02/18/2022: Chico, CA
Aspiring candidates should know that secretary duties can vary depending on where they work and sometimes secretaries exceed their job requirements.
03/24/2022: Troy, NY
Just focus on your goals because many receptionists move up to other positions within their companies.
04/12/2022: Yakima, WA
Get a post-secondary certificate or degree.
04/14/2022: Yakima, WA
Most receptionists should enhance their computer skills because this position have to know how to use email and must be skilled at word processing.
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