1 Administrative Officer Job in Indiana, PA
Indian Health Service is Hiring an Administrative Officer Near Indiana, PA
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Duties
- Independently plans and directs the day-to-day administrative management activities for the CIO. Coordinates overall administrative management activities for the smooth operation of the OIT programs. Manages scheduling, space and other preparations as needed to facilitate a meeting or event. Facilitates administrative practices and procedures in order to improve the operations to support the CIO. Advises on the potential benefits of automation to improve the efficiency of administrative support or program operations. Evaluates and advises on organization, methods, and standard operating procedures for providing administrative support systems such as records, communications, directives, forms and files.
- Advises on the impact of administrative and management support on planning, funding, development and implementation of methods for achieving the goals of OIT. Supports OIT with research and evaluating practices as identified by the CIO. Participates in special study projects.
- Serves as liaison between the CIO and professional staff to inform subordinates of the CIO's current decision, policies, and activities. Relays messages and instructions to staff, answers questions concerning CIO's decisions and furnishes the staff with information concerning the operations of their programs.
- Analyzes and revises Memorandum of Understanding that support OIT Operations and the associated financial reimbursement terms applicable to program obligations and costs.
- On behalf of the CIO, coordinates presentations and technical briefings for stakeholders, Program Management, and OIT leadership. Serves as Secretariat as needed for the CIO with capturing minutes, organizing tasks, and tracking assignments.
- Serves as a facilitator providing indirect, unobtrusive assistance and guidance that results in documented outcomes. Manages event planning activities that include in person or virtual technology conference planning. Event planning includes agenda prep and distribution, meeting space coordination, virtual equipment scheduling and serving as moderator as needed.
- Tracks and manages all reviews and recommendations from solicited comments, audits, studies, etc. performed internally or by other Federal organizational units for CIO review and final decision. Coordinates website updates.
- Prepares travel budgetary information for the CIO and prepares travel reports, as requested. Oversees preparation of travel orders and vouchers and change-of-station and relocation travel authorizations and documentation prepared by staff. Serves as administrative liaison on travel for the CIO.
- Serves as coordinator and liaison to the CIO for acquisition activities. Obtains justifications, secures clearances, develops work scopes, reviews proposals, meets with contract representatives, and assists Project Officers in development of packages. Coordinates procurement actions for and advises managers of procurement regulations and procedures. Initiates and processes requisitions for supplies and services for the CIO.
- Manages procurement and contracting administrative activities to support the CIO.
- In conjunction with the CIO, develops small purchase acquisition documents as well as Inter-Agency agreements and associated statements of work and memoranda of understanding for complex and long-range projects and services.
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RequirementsConditions of Employment
- Must pass pre-employment examination.
- Selectee may be subject to a probationary period
- U.S. Citizenship is required
- Selective Service Registration is required for males born after 12/31/1959
- Confidential Financial Disclosure Form required.
- Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/.
QualificationsTo qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
BASIC REQUIREMENT(S): https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/administrative-officer-series-0341/
In addition, to the Basic Requirements, you must also meet the Minimum Qualifications stated below-
Minimum QualificationsYour resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Examples include:
- Carrying out day-to-day responsibilities, planning, coordinating, and directing administrative activities, that include (but are not limited to):
- communications
- procurement of administrative supplies and equipment
- printing, reproduction
- property management, space management, records management
- mail service, travel, and/or special projects
- solving problems related to office operations, budget and finance.
There are no education requirements.
Additional information
This position is eligible for remote work in accordance with the HHS Workplace Flexibilities policy. https://www.hhs.gov/about/agencies/asa/ohr/hr-library/990-1/index.html.
Additional selection(s) of candidates may be possible within 240 days from the date the certificate of eligibles was issued for this announcement.
Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave.
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- Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
IHS Headquarter
5600 Fishers Lane
Rockville, MD 20857
US
Job Summary
Full Time
Hospital
$39k-50k (estimate)
06/08/2024
07/05/2024
ihs.gov
ZUNI, NM
3,000 - 7,500
1955
JEAN OTHOLE
$10M - $50M
Hospital
Related Companies
The job skills required for Administrative Officer include Administrative Support, Scheduling, Planning, Problem Solving, Coordination, Organizing, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Officer. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Officer. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Officer positions, which can be used as a reference in future career path planning. As an Administrative Officer, it can be promoted into senior positions as an Administrative Assistant II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Officer. You can explore the career advancement for an Administrative Officer below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Officer, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Officer for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Officer job description and responsibilities
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Organizing and effectively managing a workplace.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Officer jobs
The educational qualification should not be less than Ordinary National Diploma (OND).
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Knowing how to coordinate an office.
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Complete an associate or bachelor's degree.
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Step 3: View the best colleges and universities for Administrative Officer.
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