Job Summary

Performs record-keeping, timekeeping, and payroll processing activities in support of the university's daily payroll operations.

Work may include additional duties in support of other financial functions or HR related tasks including employee onboarding.

This position processes the multifaceted payroll for university-wide union-represented stagehands, IU Auditorium, and IU Event Services payroll for appointed and hourly part-time employees.

Department Specific Responsibilities

• Under supervision, performs routine and occasionally more complex administrative tasks related to payroll, such as computing wages, overtime payments, taxes, and withholdings.
• Audits timekeeping records and payroll reports to identify errors and ensure compliance with policies and deadlines.
• Maintains comprehensive understanding of stagehand union agreement and hiring practices.
• Ensures policy compliance with background checks and PIC program
• Analyzes and disseminates payroll billing and prepares cost reports for each event, and creates billing to other university departments for non-Auditorium union-represented stagehand payroll.
• Manages hiring processes, E-Verify and all related e-docs for all appointed and hourly staff.
• Provides human resources support by maintaining files and records, processing transactions, and staying up to date on university policies and best practices.
• Performs data entry for processing transactions and maintaining current employee information.

General Responsibilities

• Serves as a department knowledge base for employees to understand payroll information, including deductions, taxes, garnishments, and payroll calendar, as well as other payroll policies and procedures.
• Acts as a resource for colleagues with less experience and the department.
• Maintains high standards of confidentiality of all employee records and documents.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience.

Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

4 years in relevant field

SKILLS

Required

• Ability to learn and use IU systems, such as HRMS and KFS.
• Proficiency in Microsoft Excel and Word
• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Excellent collaboration and team building skills
• Demonstrates excellent judgment and decision-making skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Demonstrates customer service skills
• Friendly and service-oriented

Preferred

• Experience utilizing IU systems, such as HRMS and KFS
• Experience with Microsoft Teams

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment.

The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

This is an in-person position.

Advertised Salary

$21.00 - $23.00 an hour

Benefits Overview

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level : Mastery

FLSA : Nonexempt

Job Function : Finance

Job Family : Payroll

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.

To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications.

Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status.

Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX.

Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator.

See Indiana University’s Notice of Non-Discrimination here which includes contact information.

Last updated : 2024-06-18