62 Administrative Specialist Jobs in Washington, DC
Indigenous Conservation Council of the Chesapeake Bay is Hiring an Administrative Specialist Near Washington, DC
Job Summary
We are seeking a detail-oriented and organized Administrative Specialist to join our team. The Administrative Specialist will be responsible for assisting with various administrative and accounting tasks, including meeting planning, data entry, processing transactions, and reconciling accounts. The ideal candidate will have a strong understanding of accounting principles, good interpersonal skills and excellent computer skills and live in the VA, Washington DC, or Maryland area to promote good communication and team building with this remote position.
Administrative
- Handle incoming correspondence from the general public
- Provide administrative and clerical support to staff and Board of Directors including meeting logistics and compiling board materials
- Display strong written and verbal communication skills, with keen attention to detail
- Processing incoming and outgoing mail
Accounting
- Processing and monitoring incoming payments
- Credit card reconciliations,
- Generating invoices, bills payable, bank deposits, and account statements via Quickbooks
- Processing accounting payable and incoming payments in compliance with financial policies and procedures
- Processing, verifying, and posting receipts for services rendered
- Verify and resolve any billing issues
- Performing account payable reconciliations
- Track company credit card charges, including payment discrepancies, refunds, returns, fair credit practices, collection regulations and miscellaneous charges
- Be proficient in payroll, monthly payroll tax deposits, quarterly tax reports to federal, state and annual W-2's & W-4's.
- Prepare monthly budget monitoring reports, bank reconciliations, trial balances, and balance sheets for the Board of Directors.
- Accounts receivable functions such as reviewing and filing customer information, setting up new customer, invoicing, and collection
- Document daily collections activity
- Assist with preparation for annual audits
- Handle any other duties as required and assigned by the supervisor
Qualifications
- An Associate’s Degree or higher in Accounting/Business specialization
- 3-5 years of working experience in accounts payable and accounts receivables
- Solid understanding of basic accounting principles, fair credit practices, and collection regulations
- Hands-on experience in operating spreadsheets and accounting software (Quickbooks)
- Proven ability to calculate, post and manage accounting figures and financial records
- Data entry skills along with a knack for numbers
- Experience with grants compliance reporting a plus
- High degree of accuracy and attention to detail
Benefits
- Paid Time Off (PTO)
- Health Insurance
- Vision insurance
- Dental Insurance
- 401(k)
- Paid Holidays
- Salary Range: $50,000.00 - $65,000.00 per year based on experience
- Job Type: Full-time, Virtual
Job Summary
Full Time
$64k-80k (estimate)
07/04/2024
12/29/2024
The job skills required for Administrative Specialist include Attention to Detail, Data Entry, Accounting, Verbal Communication, Planning, Billing, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Specialist positions, which can be used as a reference in future career path planning. As an Administrative Specialist, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Specialist. You can explore the career advancement for an Administrative Specialist below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Specialist job description and responsibilities
Administrative Specialists are responsible for clerical tasks and ensure that staff can communicate and work efficiently.
02/06/2022: Charleston, SC
Administrative Specialist often support the work of managers, preparing presentations, managing calls, handling correspondence and responding to various needs of the business as they arise.
01/07/2022: Boston, MA
Administrative specialists are professionals who are trained to perform all the usual tasks associated with an administrative assistant, but also have skill sets that allow for designing and overseeing special projects.
01/02/2022: Concord, NH
Employers rely on administrative specialist in preparing reports containing facts and figures.
03/02/2022: Buffalo, NY
Administrative Specialists schedule conference meetings or calls, prepare statistical reports andcorrespondence, and maintain sensitive data.
02/25/2022: Columbus, GA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Specialist jobs
Administrative Specialist job requires workers to often perform tasks autonomously—meaning sound judgment and decision-making skills are essential.
01/12/2022: Sioux Falls, SD
Administrative specialist skills are those related to organizing and effectively managing a workplace.
01/26/2022: Anaheim, CA
Administrative specialist requires strong organizational skills to juggle many tasks.
01/10/2022: South Bend, IN
Administrative specialist need strong technology skills to perform various duties throughout their workday, such as operating Microsoft Word or using a fax machine.
01/30/2022: Lynchburg, VA
Administrative Specialist needs to be familiar with office equipment and have professional telephone etiquette, strong communication abilities and above the average writing skills.
01/24/2022: Lubbock, TX
Step 3: View the best colleges and universities for Administrative Specialist.
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