What you’ll need:

● High school diploma or GED required, degree preferred

● 2 years of professional work experience in a professional office or facilities management role; experience in a startup environment is a plus

● Ability to thrive in a fast-paced and exciting environment

● Passionate about building and sustaining team culture

● Demonstrated passion and ability to multitask

● Excellent interpersonal and team building skills

● Extreme attention to detail

● Stellar verbal and written communication skills

● Experience in Google Suite spreadsheets, expense, billing, and other office software

● Ability to learn new technical tools quickly

● Experience working with all levels of management, employees, vendors and customers

● Strong organizational skills, detail-oriented, and ability to handle multiple and ever-changing priorities in fast-paced office environment

● Laugh and have fun while being productive

● Proven record of going the extra mile for your colleagues

● Must be able to lift 25 pounds on a regular basis Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment. Position Type/Expected Hours of Work This is a full-time position and hours of work and days are Monday through Friday, between 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

Vertical Administrative

Description:

The role: The Workplace Coordinator is the first impression of the office, greeting visitors and employees with a friendly and cheerful demeanor. Success in this position comes with the ability to multitask between several administrative projects while maintaining a positive attitude. The Workplace Coordinator takes ownership of the front of house to proactively improve office processes and procedures while helping support a dynamic office culture. This position requires a magnetic personality and the ability to drive support within a growing company through a blend of culture, administration, operations and special projects. What you’ll do:

● Oversee ordering, stocking, and inventory of the office’s fully-stocked kitchen and office supplies through vendors like Amazon, Costco, Staples, and others.

● Staff and fulfill front desk reception duties including being on time to work to open up office functions (visitor management system, stock rooms, starting coffee, etc)

● Create a warm, welcoming and professional atmosphere in the office.

● Provide day-to-day office support including employee/visitor management, food service for special events, conference room scheduling and set-up, troubleshoot office equipment, oversee incoming/outgoing mail, provide runner service as needed, and assist with any building and security requests.

● Set-up and take-down of office meetings and other special events as needed.

● Keep the office looking organized and clean throughout the day, coordinate with janitorial staff or day porter as needed to ensure office cleanliness.

● Be a strong partner to team members as well as other functions like People, IT, and Corporate Real Estate to ensure the office is set up and run in a manner consistent with Clients’s culture and values.

● Partner closely with the recruiting team to facilitate candidates through the onsite interview process, acting as the liaison between candidates and interviewers.

● Process new hire administrative tasks in the relevant systems.

● Provide hospitality services to interview candidates to ensure their interview day experience is seamless.

● Schedule conference rooms as needed for onsite interviews and help the EA or recruiting team with conference room bookings as needed.

● Responsible for new hire desk set-ups (and resets) across the office, ensuring Day 1 swag and desk is cleaned and prepared for a great first impression. Coordinate with IT to ensure all equipment is on the desk prior to Day 1.

● Work with other Workplace Coordinators across the portfolio to help organize and engage the office for community and employee engagement activities.

● Integrate new employees with necessary equipment, information, and company SWAG to ensure they have a welcoming first impression experience with Employee Experience Programming

● Partner with the Employee Experience team to implement “Think Globally, Act Locally” engagement initiatives that drive employee participation and the workplace experience.

● Creatively lead engagement and morale events and programs (in alignment with other sites) including corporate milestones, holiday celebrations, wellness initiatives, birthday and anniversary programs, etc.

● Be an operational lead for cultural diversity and inclusion initiatives including coordination with ERG/Circles.

● Represent in the community such as participation in local volunteer or give-back activities.

● Take initiative to develop rapport and relationships with Business Units, on-site leadership, and understand how the Workplace Coordinator position can support team goals and employee experience in the office.

● Help support sitewide and/or team specific initiatives.

● Draft and issue regular site updates and communications to drive participation in initiatives (via Slack, email, newsletters, wallboards), help be the voice of the office.

Job Type: Contract

Pay: $25.00 - $29.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Workplace Management: 3 years (Required)

Ability to Commute:

• San Francisco, CA 94105 (Required)

Ability to Relocate:

• San Francisco, CA 94105: Relocate before starting work (Required)

Work Location: In person