Hybrid, in office 3 days a week, remote 2 days after training period

Contract: 6 months - Based on performance and business needs

SAP knowledge is REQUIRED.

What are the top 3-5 skills, experience or education required for this position:

• Bachelor degree preferred
• Excellent communication skills: verbal, presentation, written
• High energy, positive, organized individual who is comfortable in a high-visibility/demand role
• Ability to manage high volume project scope in a fast paced creative environment
• Great collaborator with ability to focus on both the big picture and small details

Job Responsibilities:

Responsible for reviewing projects on a quarterly basis to ensure they are compliant from a pharmacovigilance, OEC and Finance perspective.

• Identify projects that have been closed
• Review to ensure the following
• Pharmacovigilance is marked appropriately
• OPI record is accurate & closed out
• Ensure all final documents are attached
• Final Deliverable
• Stimuli, Discussion and Questionnaire
• Invoices and that they add up to project total
• Honoraria is within FMV
• Honoraria is listed accurate in the invoice
• All country approvals are uploaded in the IF record
• Work with the researchers to locate & upload missing documents
• Report possible CAPA items to management
• Work with Management to rectify CAPA’s and keep documented records of CAPA’s

Responsible for conducting Supplier IT Evaluation for new & existing suppliers

• Manage preferred supplier evaluations and ensure suppliers are compliant with company policies.
• Collaborate with US MABI to ensure we streamline process and continue communicationfor agility and to avoid redundancies.
• Engage suppliers when evaluation is required
• Schedule Evaluation
• Collect required Documents
• Conduct the interview
• Provide overview of policy and evaluation process
• Complete & submit required documents to pertinent departments for review and approval.

Oversee the process and assist as necessary to ensure risk mitigations are completed in a timely manner.

• Send supplier information to Insight Farm support for upload.
• Send supplier information to finance for DSP entry.

Manage Trackers for the Immunology team

• JAK Tracker
• Add updated data from MySource for monthly Global tracking
• Competitive Launch Timing Trackers
• Manage/Update tracker to ensure stakeholders expectations and alignments are documented.

SAP/SRM

• Create Shopping Carts in SRM
• Ensure proper details are entered
• Attach pertinent documents for approval
• Keep electronic copies of each cart
• Inform stakeholders of status of approval
• Track PO’s and document approvals
• Invoice Approval
• Send the invoice for approvals to correct stakeholder

Provide Stakeholder with pending Invoice & fully executed SOW for review

• Document Stakeholders response for Audit purposes in Electronic Folders
• Then process the payment on my end for supplier to receive payment for services provided

OPI-Stakeholders

• Maintain PV records of ongoing projects
• Ensure information is updated as appropriate as projects progress
• Work with affiliate(s) PV team to ensure projects are compliant
• Ensure Insight Farm projects are closed out accordingly and supplier project reconciliations have been completed and sent in to appropriate departments

Veeva/PromoMats

• Upload UK projects for country approvals
• Ensure all required documentation is submitted for approval
• Ensure that the actual document that is being reviewed has all country required footnotes (month/year submitted, PV/IF and PromoMat#)
• Work with UK reviewers and researchers to incorporate any necessary updates to documents
• Track and document approvals

Assist with BI/BA forum

• Manage contacts
• Assist in running the meetings
• Provide necessary information to affiliates when needed

Job Type: Contract

Pay: $40.00 - $43.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years
• 5 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• CAPA: 3 years (Preferred)
• invoice: 3 years (Preferred)
• Project management: 3 years (Preferred)
• Create Shopping Carts in SRM: 3 years (Preferred)
• Track PO’s and document approvals: 3 years (Preferred)
• pharma or biotech or medical device industry: 3 years (Preferred)

Ability to Commute:

• Lake Forest, IL 60045 (Required)

Work Location: In person