Responsibilities and duties include, but are not limited to :

Prepare, post, and account for multiple types of deliverables that do not fit into the daily bulk mailing. Typically, these are jobs that require special handling due to a unique size or shape.

The employee may operate several types of machines i.e. different types of inserters.

Ensure that daily, weekly, and monthly mailing deadlines are met. The print shop is a deadline-driven environment. All jobs have deadlines ex.

The client might have 1-2 days to run a checks job.

• Process, distribute, and pickup mail for customer agencies in a timely and efficient manner. The employee will pick up bins of mail from the elevator, and then distribute it, or put it through the postage meter to mail it out.
• Operate mail inserting machines, perform preventative maintenance and corrective adjustments. Maintenance can include cleaning, filling with water, or cleaning with compressed air.

The employee will keep the area neat, and alert the supervisor if supplies are needed (ex. bins or envelopes).

Review and follow QA / QC procedures to deliver a high level of service to customers. All jobs have a cover sheet that lists the requirements ex.

Simplex / duplex. The client seeks an employee with good comprehension of written job orders, who will complete jobs accurately, and ask questions if the requirements are not clear.

• Assist in maintaining the mailroom inventory of supplies, forms, and necessary equipment. Notify supervisor if supplies are low.
• Should be able to assume clerical and operational responsibilities of Mailing Services group leader if the supervisor is unavailable.

The employee will be able to manage their time, organize the incoming jobs, and make sure that work is completed. (Work is organized on tables, in different areas of the print shop.

In the supervisor’s absence, the employee should take the initiative to check the tables for work.)

• Will understand and comply with all standards. Ex. The employee will receive special training for the Department of Revenue jobs, as they require a high level of security in processing, handling and mailing.
• Demonstrate flexibility in accepting assignments and taking initiative when needed.
1 day ago