Job Title: Administrative Assistant to the Director of Digital Learning

Reports to: Director of Digital Learning Wage/Status: Non-Exempt

Pay Grade: Clerical Pay 6

Dept. /School: Digital Learning Days: 227

Primary Purpose: Assist in the general operations and functions of the Digital Learning Department providing secretarial support.

Qualifications:

Education/Certification:

• High School Diploma or GED

Special Knowledge Skills:

• Skill in typing and general office procedures, knowledge of computers and computer programs
• Ability to maintain effective system for organizing department materials

Experience:

• Successful experience with secretarial responsibility in an office environment of school (at least 2 years preferred)

Major Responsibilities and Duties:

• Assist the Director of Digital Learning to facilitate the necessary flow of information among department and district department personnel.
• Positively greet visitors and assist in meeting their needs.
• Respond to telephone inquiries in a knowledgeable and polite manner, relay messages, make referral, record information and schedule appointments.
• Facilitate communication between the Director and district department managers.
• Prepare memos, forms and correspondence as requested for the department.
• Manage requisitions and maintain an accurate record system for purchases for the department.
• Maintain record of expenditures and keep current balance.
• Process department travel and maintain positive communication with other district departments when doing so.
• Maintain personnel records (sick leave/vacation) for department and keep files up to date.
• Order and maintain office and technical supplies for the department.
• Renew and track the district/department software support agreements, equipment maintenance agreements and technical support agreements in a timely manner.
• Act a department records management liaison.
• Engage in positive and productive teamwork with the administrative assistants to Information Technology and Information Systems to ensure division responsibilities are completed efficiently.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress. Frequent districtwide and statewide travel; occasional prolonged or irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities.

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