Position Summary

The Accounts Payable (AP) Specialist is responsible for managing the company’s accounts payable functions including bill processing and vendor payment. The individual in this role serves as the main point of contact for all inquiries related to vendors.

Responsibilities

Duties include but are not limited to the following:

Essential Functions

• Gathering information from new vendors required to set them up in the accounting system and maintaining the appropriate documents.
• Analyzing, matching, and coding vendor invoices to purchase orders and goods/services received.
• Sending non-PO invoices out to appropriate personnel for approval and entering into the accounting system when approved.
• Entering all credit card charges into the accounting system and maintaining related receipts provided.
• Processing all employee expense reports.
• Maintaining organized lists and schedules for the department including: rent payments, loan payments, vendors accepting credit card payments, vendors requesting payment, etc.
• Processing vendor payments via credit card when authorized.
• Serving as the main point of contact for vendor payment inquiries and responding via telephone or email.
• Serving as the custodian for leases, contracts, litigation documents, registrations, and licenses.
• Reaching out to vendors monthly for statement and reviewing the accounting system to determine all invoices have been received and processed.
• Compiling an accrual list for the Accounting Manager at each month-end close.
• Protecting Ingenium by keeping information confidential.
• Recommending process improvements and helping implement when approved by management.
• Other duties as assigned by supervisor.

Non- Essential Functions

• Acting as main representative for the Company to reach out to vendors for credits owed to the Company and maintaining the log of credits.
• Tracking specific purchasing AP data when requested.

Qualifications and Experience

• 3-5 years progressive experience performing accounting duties, specifically in an account payable role.
• Strong general math skills.
• Resourceful, self-motivated with a sense of urgency and strong work ethic.
• Adept at time management and able to work within finite deadlines.
• Ability to work independently using good judgement and as a team player.
• Must possess strong analytical skills and the ability to present results of analysis.
• Must have a positive attitude.  Capable of regularly using good judgement and problem-solving skills to accomplish goals and work requirements.
• Excellent communication skills including written, verbal, and listening, with the ability to effectively communicate with and work well with others in order to manage projects, department deadlines, customer and internal request expectations, etc.
• Adept at time management and able to work with finite deadlines.
• Embodies strong traits such as decision-making, problem solving and possessing good judgment.
• Must exude professionalism.
• Pleasant telephone manner with an upbeat and friendly demeanor.
• Ability to project a calm and professional demeanor regardless of the type of environment (calm or fast paced).
• Exceptional organizational skills with a high consideration to detail and high level of accuracy.
• Driven and highly self-motivated.
• Desire to learn in a fast-paced environment.
• Trustworthy, honest, respectful, and flexible.
• Must be able to be entrusted with confidential information.
• NetSuite experience preferred.
• Point Purchasing experience preferred.
• Proficient computer skills working with various office equipment, computers and various programs including Word, Outlook, PowerPoint, Excel, etc. and the ability to effectively work on spreadsheets, word processing, networking, and e-mail programs.
• Knowledge of basic Microsoft Excel functions and formulas.
• Previous experience in environmental services preferred but not required.

Job Type: Full-time

Pay: $25.43 - $31.88 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Referral program
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Education:

• High school or equivalent (Required)

Experience:

• Accounts payable: 3 years (Required)
• NetSuite: 1 year (Preferred)

Ability to Commute:

• Kent, WA (Required)

Work Location: In person