Support Visionary Leadership: Executive Assistant to the CEO

We are seeking an experienced Executive Assistant to support the CEO and manage office operations for a dynamic company in the Life Sciences sector, led by a serial entrepreneur and inventor with a strong focus on innovation and growth. This role is ideal for a personable, highly organized individual ready to wear multiple hats in a vibrant work environment. The company is experiencing significant growth and investment, and the ideal candidate will be comfortable with a high level of personal interaction and flexibility.

Key Responsibilities:

• Executive Assistant Duties:
• Manage CEO's calendar and schedule
• Arrange all travel and accommodations
• Handle expenses and expense reporting
• Maintain CEO's focus and keep track of important tasks
• Coordinate communication with contacts and other EAs
• Assist with personal tasks as needed (e.g., coordinating gifts, personal errands)
• Provide high-level administrative support with a proactive approach

Office Manager Duties:

• Oversee office operations (e.g., ensuring that conference rooms and common areas are neat and tidy, keeping the kitchens well stocked with beverages and snacks, greeting visitors, etc…)
• Manage office supplies and maintain inventory
• Ensure office environment is well-maintained and functional (e.g., door unlocked for cleaning crew)

Bookkeeping Duties:

• Enter invoices and manage basic bookkeeping tasks

Qualifications:

• Proven experience as an Executive Assistant or in a similar role
• Strong organizational and multitasking abilities
• High level of intuition and professionalism
• Ability to manage various tasks and responsibilities effectively
• Comfortable in a fast-paced and family-oriented work environment

Cultural Fit:

• Enjoy working in a lively, family-friendly office with a strong team spirit
• Adaptable to diverse tasks and responsibilities
• Comfortable in a role that combines executive support with office management and bookkeeping

Compensation and Work Arrangement:

• Type: Onsite (4 days a week; Tues-Fri or Mon-Thurs)
• Salary Range: $70,000 - $90,000

Application:

If you are a dedicated and skilled EA looking for a role that offers both challenge and opportunity within a supportive and innovative environment, we invite you to apply. For further consideration, please call or email Katie Illam at 858-880-0942 or katie.illam@ingenuity-staffing.com.