INNOCEAN USA, a full-service advertising agency located in Huntington Beach, CA is looking for a Budget Manager to join our brand management team!

This is a long-term, ongoing, freelance role. We are a hybrid workplace, x2 days week onsite.

3 years in budget management within an ad agency, marketing dept or production company environment preferred.

DEPARTMENT OVERVIEW

The Account Management team works with the Genesis automotive marketing clients to identify business needs that translates to clear assignments for the agency team. Account Management is also responsible for overseeing budget forecasting and spending.

POSITION OVERVIEW

The Budget Manager will work within the Account Management department to track financials related to agency assignments. The Budget Manager will collaborate with internal departments (especially the account team) to ensure the spending plan is up-to-date and shared with clients monthly.

KEY RESPONSIBILITIES

Budget planning/management:

• Serve as point person for Client Budget/Finance leads
• Serve as point person for agency Finance, Business Affairs, and Operations teams
• Track and adjust spending plan for each job during the year, as necessary: adjust budget based on timing of job; adjust signed estimate amounts; credit back project budget / savings; additional ad hoc responsibilities assigned by Client
• Facilitate internal meetings to ensure spending plan is up-to-date, accurate, and jobs are being actualized/closed on time
• Lead monthly budget reviews with Clients
• Create mid-year report on budget status and potential savings
• Communicate savings to account team for potential budget reallocation

End of Year reconciliation and accruals:

• Manage accrual process according to year-end deadlines – including meetings with finance, production, and clients
• Coordinate with IUS internal teams to close all jobs (this requires multiple emails, tracking documents, portal entries, meeting invites etc.)
• Sign estimate actuals send to Finance
• Follow up with Finance on jobs to close
• Assure all budget details are matching up to what is in the spending plan, invoiced amount, etc.
• Work with Finance to ensure the accuracy and delivery of accrual letters to clients
• Ensure jobs accrued are closed in a timely manner according to deadlines

Administrative duties:

• Initiate and track estimate requests from Account Managers
• Enter jobs into budget tracker and track progress from pending estimates through final billing
• Distribute budget tracker and recaps after each internal and client meeting

DESIRED SKILLS & QUALIFICATIONS

• Minimum 3 years in budget management within an advertising, marketing or production company environment preferred.
• Exceptional EXCEL skills
• Experience working with clients
• Strong verbal and written communication skills
• Strong organizational skills and strong attention to detail
• Bachelor’s degree in finance, accounting, or related field

BENEFITS

• Access to our health benefits
• 401k - up to 6% match at .70 cents on the dollar
• On-site Barista
• Beautiful campus across from the Pacific Ocean

The salary range for this role is $70,000- $80,000.

Pay is dependent upon several factors including but not limited to: experience, training and/or transferable skills and client.

Who are we? We are explorers. We look out to the edge of the world and ask, "where haven't we been before?" Together, we hunt for an intersection of art and science, creativity bolstered by data. Storytelling layered in strategy. Innovation rich in intelligence. Our adventures are many, our quests, undaunted. Our possibility is as vast as the ocean. Always remembering, the deeper we dive, the greater we become. And the further we go, the more we find.