Project Administrative Assistant

Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. This position requires strong communication skills, proficiency in office management, and the ability to multitask effectively in a fast-paced environment.

Duties

• Handle incoming and outgoing correspondence, ensuring timely responses and accurate information dissemination.
• Maintain organized filing systems and assist with document preparation, including proofreading materials for accuracy.
• Utilize office management skills to coordinate schedules, meetings, and appointments for team members.
• Operate phone systems efficiently, directing calls to appropriate personnel and taking messages as needed.
• Act as the primary point of contact for clients, ensuring they are kept informed and up-to-date on the progress of their architectural design projects. This includes addressing inquiries, providing status updates, and managing expectations.
• Collaborate with project managers and design teams to gather updates on project timelines, milestones, and any changes or revisions that need to be communicated to the clients.
• Arrange and participate in regular client meetings to review project developments, provide design progress reports, and discuss any adjustments or feedback.
• Ensure all client communications and project updates are documented accurately and efficiently, creating a clear record of project history.
• Address client concerns, proactively identify potential issues, and work with the design team to provide solutions that align with both client needs and project goals.
• Communicate effectively with team members and clients, providing information in both English and Spanish when required.

Qualifications

• Proven experience as an administrative assistant or in a similar clerical role is preferred.
• Strong proficiency in office software applications (e.g., Microsoft Office Suite, Google Workspace).
• Excellent phone etiquette with strong verbal communication skills.
• Attention to detail with exceptional proofreading abilities.
• Familiarity with office management procedures and best practices.
• Experience working in a front desk or receptionist capacity is a plus.
• Ability to type efficiently with accuracy.
• Bilingual candidates (Spanish) are encouraged to apply as it is a valued asset for this position.

If you are passionate about providing outstanding administrative support and thrive in a collaborative environment, we encourage you to apply for this exciting opportunity!

Job Type: Part-time

Pay: From $19.00 per hour

Expected hours: 20 – 32 per week

Schedule:

• Day shift
• Monday to Friday

Experience:

• Customer service: 1 year (Required)

Language:

• Spanish (Required)

Ability to Commute:

• Norco, CA 92860 (Required)

Ability to Relocate:

• Norco, CA 92860: Relocate before starting work (Required)

Work Location: In person

Salary : $19