Company: Illumio, Inc.

Title: Executive Assistant

Duration: 6 months contract to hire

Location: Sunnyvale, CA (5x onsite)

Key Responsibilities:

• Make the senior leaders of the product organization more effective, efficient, and organized
• Help the engineering organization increase the efficiency of its leadership team and help them drive key initiatives throughout the organization
• Manage each executive's complex calendar and anticipate the needs of the executives and their respective teams
• Partner closely with the EA to the CPO and CTO to collectively provide support to the Product team
• Be a contributing member to the administration community and help with company-wide projects
• Participate in group meetings to gain an understanding of key initiatives and help coordinate their execution across the org, including tracking/following up on action items
• Coordinate travel, hotel arrangements (both domestic and international), including itineraries and preparing expense reports
• Act as a liaison with all levels within and outside the organization
• Work on individual projects that are assigned and take ownership of the team
• Independent worker with strong organizational skills and the ability to prioritize and balance multiple projects and switch easily between tasks
• Facilitate connection between executives and people in their organization especially for new hires

Experience:

• 3 years of administrative experience
• Experience supporting 3 leaders simultaneously
• Proficient in MS Office Suite
• Technical aptitude to quickly learn new programs and tools
• Punctual, detail-oriented, organized, and a creative problem solver
• Strong written and verbal communication skills
• A positive and professional attitude, regardless of the task at hand
• An independent worker with strong organizational skills and the ability to prioritize and balance multiple projects and switch easily between tasks
• Ability to sense and respond to executive needs in a timely manner
• Strong sound judgment and ability to make decisions quickly
• Team-player who operates in a fast-paced, team-oriented setting