Responsibilities

The Financial Services Manager will lead and oversee our finance team and manage the City's financial operations. Key responsibilities include preparing financial reports, coordinating audits, managing contracts and debt, optimizing cash flow, and ensuring compliance with financial policies. The role also involves assisting with budget preparation, maintaining grant documents, and overseeing procurement processes.

• Oversee finance personnel, providing leadership and guidance.
• Attend City Council meetings and present financial reports as required.
• Assist the Mayor and Finance Director in preparing the operating budget and capital improvement programs.
• Prepare monthly financial statements and summaries for the City.
• Monitor financial activities and prepare the annual report for the City.
• Maintain and monitor City projects using a project accounting worksheet.
• Coordinate the annual financial audit and liaise with auditors.
• Review and manage all contracts and leases, maintaining records of key details such as dates, services, costs, and insurance certificates.
• Oversee all debt obligations, maintaining records of principal and interest payments.
• Coordinate and prepare all intergovernmental grant applications, keeping City departments informed of relevant programs.
• Review and manage all open insurance claims.
• Oversee the collection and custody of City funds from all sources.
• Ensure funds are available for payment of contracts, purchase orders, and other financial obligations, in accordance with policies, procedures, and laws.
• Oversee disbursements from all City bank accounts.
• Recommend bank transfers to/from the investment portfolio to manage cash flow and optimize revenue.
• Oversee the procurement of personal property, materials, supplies, and services required by the City under a central purchasing system.
• Create and update all financial policies and procedures.
• Maintain all federal and state grant documents.
• Assist with RFP/RFQ bid processes and documentation.
• Prepare and review monthly reconciliations for all funds.
• Oversee and review inventory reports of all City property.
• Provide general administrative services and ensure all pertinent City documents are scanned and organized.
• Conduct performance evaluations and oversee the training and development of department staff.
• Maintain the department calendar.
• Perform additional tasks as directed by the administration and the IBTS Program Director.

Personal Qualities

IBTS places a high value on certain personal traits that work toward creating a positive,professional, and supportive work environment, which is essential for working together and achieving success. We believe “how” you achieve your results is as important as what you achieve. The following highlights the personal traits key for success within the organization.

• Strong Work Ethic
• Teachable/Continuous Learner
• Reliable/Dependable
• Collaborative/Team Contributor

Qualifications

• Education: Bachelor's degree in business administration, accounting, public administration or similar degree from an accredited college or university
• At least two (2) years' experience in managerial accounting, public administration, or administrative fiscal position, or at least six (6) years' experience in a managerial accounting, public administration, or an administrative fiscal position

Key Skills/Competencies:

• Ethics and integrity
• Critical thinking
• Detail oriented
• Communication skills – verbal and written
• Supervisory skills including conflict management
• Time management
• Delegation

Company Overview

Bring your passion, expertise, and experience to IBTS, where we appreciate and are committed to our employees. We offer outstanding benefits, growth opportunities, and work hard to maintain a culture that values our employees. 

The Institute for Building Technology and Safety (IBTS) is a 501(c) (3) non-profit organization established to provide unbiased professional building code compliance services, while enhancing the communities in which we work. At IBTS, our mission is to deliver quality services to meet the challenges of governance at all levels while enhancing public safety, economic development, and the general welfare of the community. Our services include Building and Community Development, Energy and Sustainability Services, Disaster Planning and Recovery, Quality Assurance, as well as Compliance and Risk Monitoring.

IBTS is headquartered in Ashburn, VA, with additional offices in Louisiana, Missouri, New York, Oklahoma, North Carolina, Texas, Puerto Rico, and Washington, DC.

We are committed to building a community of experts with diverse backgrounds, disciplines, and perspectives who are passionate about our mission. IBTS is proud to be an Equal Opportunity and Affirmative Action Employer that maintains a diverse and inclusive workforce. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability or sexual orientation. This opportunity is open to Section S3 Residents. Veterans and individuals with disabilities are encouraged to apply.

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