Integra-Peak Management is seeking a dynamic administrator looking for a business management role in the multifamily housing industry.

We are a well-respected and growing regional property management company based in Bedford, TX, specializing in providing quality affordable housing to residents of Texas living in rural areas throughout the state. We believe in delivering a quality product to those who need it most, and the way we have achieved that throughout our three decades in the industry as developers, owners, and operators, is to identify, develop and support our staff of managers, administrators and maintenance techs spread throughout a wide geographic area. A list of our properties is available at www.integrapeak.com. It is not all-inclusive as we have greatly expanded our portfolio in 2024.

The Administrative Assistant: Operations is a key cog in our business as we expand our operations to a projected 60 affordable communities and well over 2,000 units. The candidate must display strong written communication and organizational skills, and a fluency in organizing data through spreadsheets and other means. The AAO must have a zeal for connecting with people, and for connecting people with information through cloud services, share folders, visual communication, and social media.

Integra-Peak Management employs a network of 60 managers, maintenance and supervisors and other administrators, as well as thousands of tenants spread throughout the state in rural areas. We answer to numerous lenders and governmental organizations who monitor the compliance and operations of our communities.

The challenge we have is to implement and maintain uniform processes and procedures across this spectrum. To do that, it is important to establish clean lines of communication in order to ensure consistency of operation, while respecting and utilizing chains of command that include property supervisors and executive staff.

The AAO will also be a part of our payables and bookkeeping team of professionals in our Bedford office, able to take on a strong workload when required.

The scope of work includes the following:

• Assist with the management of daily operations, including coordinating with the regional supervisors to ensure smooth and consistent operations
• Assist with the implementation of and adherence to policies and procedures across worksites to improve operations.
• Regular Accounts Payable duties, including entry and troubleshooting of monthly utility bills.
• Organize and direct all marketing across the portfolio, with a strong concentration on social media and other online marketing.
• Assist with recruiting, interviews, and job searches
• Monitor and organize onboarding of all new employees
• Develop and implement operational strategies to improve efficiency and productivity
• Collaborate with other team members to identify and resolve any issues or concerns
• Help respond to inquiries from clients, lenders or agencies, and field concerns or complaints from residents
• Complete a variety of reports, surveys, questionnaires and other forms that are required of our industry, under the guidance of our compliance VP
• Provide support to the president, VP and particularly the asset manager as needed, including assistance with the management of vendor relationships, such as negotiating contracts and organizing/analyzing other information
• Though primarily headquartered in Bedford, occasional travel is required, for site support and/or training

The starting salary is $50,800 per year

Excellent and very valuable medical benefits are available with Blue Cross Blue Shield, including vision and dental. In addition, employees will receive three weeks Paid Time Off after completion of one year of work.

Experience in affordable housing, and in property management software such as Yardi is a plus.

Skills Required

• Proven working experience as accounts payable clerk (or accounts receivable clerk)
• Understanding of basic bookkeeping and accounting payable principles
• Diverse skill set, ability to manage multiple projects
• Data entry skills
• Strong Proficiency in Microsoft Office (Full 365 Suite), particularly Excel
• Strong understanding and comfort to learning and utilizing other specialized software, such as Yardi property management software
• Strong proficiency in communicating via telephone, email and social media
• Dependable and focused worker
• High degree of accuracy and attention to detail
• Bachelors or Associates degree in applicable field is required

Integra-Peak Management is an Equal Opportunity Employer

Job Type: Full-time

Pay: From $50,800.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Education:

• Associate (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person