Job Title: Office Administrator (Corporate Travel Coordinator)

Position Type: Full-Time

Location: Sunnyvale, CA

Salary Range / Rate (Currency): $ 35/hr (USD) (70k annuals) - negotiable

Job ID#: #142497

Job Overview:

We are seeking a detail-oriented and adaptable Corporate Travel Coordinator to join our HR department. This role is essential for managing business travel arrangements, supporting company events, and ensuring smooth travel logistics for our employees. The ideal candidate will have strong experience in travel booking, excellent, Excel skills, and the ability to handle frequent changes with patience and efficiency.

Key Responsibilities:

Travel Coordination:

o Arrange domestic and international travel for employees, focusing on cost-effective options.

o Prepare and submit travel and expense reports, ensuring accuracy and compliance with company policies.

o Research and compare flight prices to optimize travel budgets.

o Handle last-minute travel changes and cancellations, rebooking as needed.

o Communicate changes to employees promptly and efficiently.

Event Support:

o Assist in planning and organizing internal company events (held four times a year).

o Coordinate event logistics in collaboration with internal teams and external vendors.

o Source and manage relationships with external vendors.

General Duties:

o Provide backup support for the front desk as needed.

o Participate in ad hoc projects and tasks as required by the HR department.

Required Qualifications:

• Minimum of 3 years of experience in business administration and corporate travel booking/management.
• Proficiency in Microsoft Office Suite, particularly Excel, for budgeting and data analysis.
• Strong multitasking skills with the ability to prioritize tasks in a fast-paced environment.
• Excellent verbal and written communication skills.
• Patience and adaptability to manage frequent travel itinerary changes.

Compensation and Benefits:

• Hourly Rate: $30-35/hr (with potential increase based on experience).
• Overtime Pay: Eligible for overtime pay when applicable.
• Bonus: Potential for a 10-15% bonus, depending on company performance.
• Benefits: Health insurance (medical, dental, vision), 401k match, PTO (12 days per year, increasing by 1 day each year, up to 17 days), holiday pay, and sick leave pay.

About Us: Founded in 2009, IntelliPro stands as a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. With a dynamic presence in the USA, China, Canada, Singapore, Philippines, UK, India, Netherlands, and Germany, we continue to lead the way in global talent solutions.
IntelliPro, a global leader in connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.

Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.

Job Type: Full-time

Pay: $35.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance

People with a criminal record are encouraged to apply

Education:

• Associate (Required)

Work Location: In person