The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

The Program Coordinator will coordinate all administrative programs, initiatives, and tasks for the Division of Internal Medicine Administration Office by providing high level administrative support in planning, organizing and implementation of program initiatives, as well as perform special assignments as required.

JOB SPECIFIC COMPETENCIES
Administrative Operations (20%)

Administratively supports routine program operations including various forms of secretarial support: maintains databases, creates and maintains program files, compiles reports and other project information, purchases supplies and equipment requiring use of ResourceOne, reconciles expense reports and tracks expenses having budgetary impact requiring use of the department’s databases, routinely updates program spreadsheets to account for expenses, composes formal and informal correspondence, creates and formats presentations requiring use of graphic design software such as PowerPoint.

Financial (30%)

Assists with preparation of program budgets, justifications, and financial reporting. Compile data, spreadsheets, and reports for various projects on a monthly basis. Reconcile, maintain documents and reports for procurement card and departmental purchases for various projects. Provide financial reporting and procurement assistance to departments within the Division. Monitor and administer program/project revenues and expense; may develop or participate in the development of funding proposals for the program.

Program Coordination (50%)

Coordinate multidepartment and divisional meetings and conferences. Gather operational and financial data to assist with identifying opportunities to build upon and improve. Assist in the coordination and implementation of new initiatives. Develop, implement, and communicate the various activities to all faculty and staff within the Division. Develop and distribute routine and ad hoc reports. Develop and determine priorities and monitor status of special projects. Use independent judgement and complex analysis to gather facts and determine appropriate solutions generously based on past experience and department practice. Collaborate with departments to assist with planning, coordinating, and budget entry. Verify documents for accuracy and conformance with established general accounting procedures and system and state regulations.

 Other duties as assigned