Summary
Performs a wide variety of duties in support of agency official records management programs and initiatives as well as administrative support for the United States Section, International Boundary and Water Commission, (USIBWC), Information Management Department (IMD), Records Management Office (RMO). Supports all agency strategic planning goals and the execution of administrative and internal business processes of the department.
This job is open to

• Career transition (CTAP, ICTAP, RPL)
  Federal employees who meet the definition of a "surplus" or "displaced" employee.
• Federal employees - Competitive service
  Current or former competitive service federal employees.
• Individuals with disabilities
• Land & base management
  Certain current or former term or temporary federal employees of a land or base management agency.
• Military spouses
• Peace Corps & AmeriCorps Vista
• Special authorities
  Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
• Veterans

Clarification from the agency
Status Candidates (Merit Promotion and VEOA Eligibles), Certain Military Spouses, Former Overseas Employees, Peace Corps and AmeriCorps Vista, Schedule A, and certain Land Management Eligibles, Veterans.
Duties
OPEN UNTIL FILLED, MAY BE EXTENDED/CLOSED PRIOR TO CLOSING DATE. FIRST CUTOFF DATE FOR CONSIDERATION IS 11/30/2023. OTHER CUTOFF DATES WILL BE DETERMINED AS NEEDED.

• Assures uniform application of record management regulations and directives.
• Enters file data into the agency electronic Document Management System.
• Purges unused or non-record files eligible for disposal, archives, or retirement.
• Conducts routine and extensive files searches to locate and extract requested documents and specific information.
• Safeguards sensitive but unclassified data and personally Identifiable Information.
• Arranges staff members' travel and training and reconciles travel vouchers.
• Creates and transmits time and attendance and reviews submitted data for completeness and accuracy.

Requirements
Conditions of Employment

• You must be a U.S. Citizen or Naturalized U.S. Citizen.
• You must meet one or more criteria in the Area of Consideration section.
• You must obtain and maintain a favorable background investigation.
• You may be required to serve a one-year probationary period.
• You must possess and maintain a valid U.S. Motor Vehicle Driver License, without impeding restrictions, that a U.S. state, the District of Columbia, or a U.S. territory has issued.
• You must maintain Direct deposit of your federal pay.
• You must successfully complete a pre-employment medical examination.
• You must be able to lift and carry items weighing up to 44 pounds unassisted, pushing and pulling a wheeled cart with loaded heavy books and records, using a step ladder to place boxes on shelves 8-10 feet tall.
• You may be required to work overtime.
• You may be required to travel for official duty, with overnight stay up to 15% of the time.

Qualifications
Qualifications for initial cutoff date must be met by 11/30/2023.
Minimum Qualification Requirement - To qualify you must have one full year of specialized experience equivalent to at least the next lower grade level in the Federal service or equivalent pay bands (this experience could have been obtained in either the public or private sector) that equipped with the particular knowledge, skills and abilities to perform successfully the duties of the position.
GG-05 - One year specialized experience at the GS/GG 04 grade level.
GG-07 - One year specialized experience at the GS/GG 05 grade level.
Examples of specialized experience: providing guidance, training, and assistance on all agency records management functions; ensuring records are maintained, disposed of, protected, disseminated, and retrieved within established guidelines; providing assistance, evaluation and inspections for agency records management programs; receiving and distributing incoming mail and accuracy applying necessary postage for outgoing mail; monitoring an electronic data system to record suspenses and provide notification of impending deadlines; establishing and managing both physical and electronic records and records filing systems in compliance with Federal records retention schedules; purging unused or non-record files eligible for disposal, archives, or retirement; conducting routine file searches to locate and distribute requested documents or information; establishing file indexes or inventories to facilitate the availability of stored information, and in preparation for digitizing; assisting administrative support staff in the proper creation and preservation of agency records; safeguarding sensitive but unclassified (SBU) data and personally identifiable information, (PII); using discretion to determine an individual's need to know (NTK) and releasing information; identifying compliance with agency records life-cycle management and records distribution requirements; initiating records for shipment or digital retirement of records to the Federal Records Center or the National Archives and Records Administration (NARA); performing record audits and monitoring changes in Federal management requirements; accurately classifying documents and records in accordance with agency directives; utilizing an automated travel system to arrange for staff members travel and training; reconciling travel and training vouchers; utilizing an automated time and attendance system to create and transmit employee time and attendance; coordinating with a finance and accounting office and/or a human resources office to ensure accuracy of employee master records.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website: http://www.opm.gov/qualifications.
Your resume must have complete information: Please ensure your resume accurately reflects the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified, and you will no longer be considered for this position.
Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series.
Time in Grade (TIG): Current and former Federal employees must have a minimum of 52 weeks at the next lower grade level to be eligible under Merit Promotion procedures. An SF-50 must be provided that verifies eligibility as stated in the Area of Consideration section.
Part-Time or Unpaid Experience: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment.
Education
Some federal positions allow you to subsitute education for experience, for this position you must meet the qualifications based on experience alone.
Additional information

• If you are a veteran with preference eligibility and you are claiming veterans' preference, you must submit a copy of your DD-214 Certificate of Release or Discharge from Active Duty (member-4 copy) or other proof of eligibility that shows the dates you were on active duty and your character of service (honorable, general, etc.). If you are claiming Disabled Veterans' preference you must also submit documentation of disability (i.e. VA Disability Verification Letter) and the SF-15, "Application for 10-Point Veterans' Preference." For more information on veterans' preference see http://www.fedshirevets.gov/
• Males born after 12-31-59 must be registered or exempt from Selective Service (see www.sss.gov ).
• The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be rated in well-qualified by scoring 85 or higher on the assessment for this vacancy. Additional information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/
• The hiring agency may use this announcement to fill similar positions that become vacant in the near future.

• Benefits
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  Review our benefits
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, a qualifications review will be conducted. Resumes and supporting documents will be reviewed to verify eligibility and determine qualifications. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
Your rating will be based on the responses to the assessment questionnaire and the information provided in your resume. If a determination is made that you have inflated your qualifications and or experience, your rating may be adjusted to more accurately reflect your abilities. This could cause you to lose consideration for this position.
Your qualifications will be evaluated on your entire application and the extent to which you demonstrate the following competencies and/or knowledge, skills, and abilities:

• Clerical and Administrative
• Records Management

• Benefits
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  Review our benefits
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  All applicants are required to submit the following documents as part of the application package:
  
  • Resume: Your resume MUST state complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package will be rendered disqualified, and you may no longer be considered for this position.
  • Completed on-line occupational questionnaire.
  • Driver License: A valid driver license, without impeding restrictions, and issued by a U.S. state, the District of Columbia, or a U.S. territory is required. You MUST submit a copy of your driver license with your application package, or you will be rated ineligible.
  • Proof of eligibility for merit promotion as described under the Area of Consideration section: All current or former federal employees MUST submit an SF-50 , Notification of Personnel Action
  • Proof of eligibility for appointment as described under the Area of Consideration section: Veterans appointment eligibility documentation.
  All Applicants Claiming Veterans' Preference should include the following documents as part of the application package:
  
  • Veterans' Preference Documentation (if applicable): All Veterans : DD-214 (Member 4 copy is preferred), which includes character of service , or for Active-Duty Service Members a certification which includes service dates, type of separation, and character of service . A "certification" is a written document from the armed forces that certifies the service member is expected to be discharged or released from active-duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted.
  • Disabled Veterans: VA Disability Letter (with percentage of disability) OR document of disability determination from a branch of the armed forces which reflects a compensable service-connected disability rating.
  • Derived Preference: The spouse, widow/widower, or mother of a veteran may be eligible to claim veterans' preference when the veteran is unable to use it. To do so, you must submit an SF-15 www.opm.gov/forms/pdf_fill/sf15.pdf and the documentation required by that form. Veterans' Preference: For more information and/or to determine if you are eligible for Veterans' Preference, please visit www.fedshirevets.gov/job/vetpref/index.aspx (for veterans) or www.fedshirevets.gov/job/familypref/index.aspx (for family members). Below is a website for veterans to gain access to their DD-214 online: www.archives.gov/veterans/military-service-records and the documentation required by that form.
• How to Apply
  To apply for this position, you must complete the Occupational Questionnaire and submit the documentation specified in the Required Documents section below.
  The complete application package must be submitted by 11:59 PM (ET) on 11/30/23 to receive consideration for the first cut-off for applications. Additional cut-off dates will be determined as needed.
  
  • Click the Submit My Answers button to submit your application package.
  • It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
  • To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
  • To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.https://apply.usastaffing.gov/ViewQuestionnaire/12109395
  To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  Agency contact information
  USIBWC HRO
  Email
  HRO-Recruitment_Classification@ibwc.gov
  Address
  United States Section, International Boundary and Water Commission
  4191 N. Mesa Street
  El Paso, TX 79902
  US
  Next steps
  Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview.
  You will receive status notifications through Application Manager or via email within 4-6 weeks.
• Fair and Transparent
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents
All applicants are required to submit the following documents as part of the application package:

• Resume: Your resume MUST state complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package will be rendered disqualified, and you may no longer be considered for this position.
• Completed on-line occupational questionnaire.
• Driver License: A valid driver license, without impeding restrictions, and issued by a U.S. state, the District of Columbia, or a U.S. territory is required. You MUST submit a copy of your driver license with your application package, or you will be rated ineligible.

• Proof of eligibility for merit promotion as described under the Area of Consideration section: All current or former federal employees MUST submit an SF-50 , Notification of Personnel Action
• Proof of eligibility for appointment as described under the Area of Consideration section: Veterans appointment eligibility documentation.

All Applicants Claiming Veterans' Preference should include the following documents as part of the application package:

• Veterans' Preference Documentation (if applicable): All Veterans : DD-214 (Member 4 copy is preferred), which includes character of service , or for Active-Duty Service Members a certification which includes service dates, type of separation, and character of service . A "certification" is a written document from the armed forces that certifies the service member is expected to be discharged or released from active-duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted.
• Disabled Veterans: VA Disability Letter (with percentage of disability) OR document of disability determination from a branch of the armed forces which reflects a compensable service-connected disability rating.
• Derived Preference: The spouse, widow/widower, or mother of a veteran may be eligible to claim veterans' preference when the veteran is unable to use it. To do so, you must submit an SF-15 www.opm.gov/forms/pdf_fill/sf15.pdf and the documentation required by that form. Veterans' Preference: For more information and/or to determine if you are eligible for Veterans' Preference, please visit www.fedshirevets.gov/job/vetpref/index.aspx (for veterans) or www.fedshirevets.gov/job/familypref/index.aspx (for family members). Below is a website for veterans to gain access to their DD-214 online: www.archives.gov/veterans/military-service-records and the documentation required by that form.

How to Apply
To apply for this position, you must complete the Occupational Questionnaire and submit the documentation specified in the Required Documents section below.
The complete application package must be submitted by 11:59 PM (ET) on 11/30/23 to receive consideration for the first cut-off for applications. Additional cut-off dates will be determined as needed.

• Click the Submit My Answers button to submit your application package.
• It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
• To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
• To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.https://apply.usastaffing.gov/ViewQuestionnaire/12109395

To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
Agency contact information
USIBWC HRO
Email
HRO-Recruitment_Classification@ibwc.gov
Address
United States Section, International Boundary and Water Commission
4191 N. Mesa Street
El Paso, TX 79902
US
Next steps
Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview.
You will receive status notifications through Application Manager or via email within 4-6 weeks.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request