We are a growing construction company looking for a full-time Administrative Assistant to join our team. The perfect candidate will be highly motivated, self-driven, and reliable. All experience levels are welcome to apply.
Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute emails, correspondence memos, letters, faxes,

and forms

• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Benefits:

• 401(k)
• 401(k) matching
• Health insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Education:

• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Experience:

• Customer service: 1 year (Preferred)
• Construction: 2 years (Preferred)
• Proficiency with QuickBooks – (Required)
• Play Soccer – (Preferred, but not required)

Language:

• Spanish (Preferred)

Work Location: In person

Job Type: Full-time

Pay: $13.00 - $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance

Schedule:

• 8 hour shift

Experience:

• Personal assistant: 2 years (Required)

Language:

• Spanish (Preferred)

Work Location: In person