ARE YOU READY TO MAKE A REAL DIFFERENCE IN THE LIVES OF REFUGEES IN ST. LOUIS?
The International Institute of St. Louis seeks a motivated, mission-driven individual to serve as Executive Assistant to the President & CEO. The ideal candidate will possess excellent organizational, administrative, and communication skills; a high level of discretion and professional sensitivity; and the ability to work independently and to successfully prioritize among multiple projects in a fast-paced environment. Opportunities will exist to work on a variety of corporate department initiatives, in addition to supporting programmatic staff with various projects.
Join our team of dedicated professionals who are committed to excellence and integrity in all that we do. Take the next step in your career and apply today. You can get great benefits such as medical, dental, vision, and life insurance; including flexible spending account, PTO, retirement benefit, 10 paid holidays - including 3 floating holidays, paid parental leave, and paid lunch hour.
Are you ready to embark on this rewarding journey? Apply now!
Duties/Responsibilities
Scheduling

• Maintains President & CEO's calendar and fields requests for meetings and other engagements; provides logistical support as necessary.
• Keeps President & CEO apprised of upcoming engagements, sending reminders and preparing/providing advance materials as necessary.
• Greets meeting attendees when they arrive and escorts to appropriate meeting spaces; sets up spaces and anticipates logistical needs, ensuring they are addressed.
• Working with Operations team, coordinates use of IISTL building, including reserving rooms for external groups, when necessary.

Correspondence

• Assists President & CEO with written correspondence;
• Monitors agency's information and president email accounts.

Board Support

• Sends calendar invites and email reminders to Boards in advance of meetings; gathers meeting materials and distributes in advance of meetings; assists with follow-up correspondence as needed.
• Assists in creating presentations and with meeting logistics, handling technical needs for remote participants, addressing questions and concerns.
• Takes, edits, and distributes meeting minutes.
• Maintains up-to-date Board rosters.

General

• Assists team members with special projects and initiatives.
• Assists with special events.
• Facilitates planning and delivery of monthly Community Update virtual meetings.
• Provides technical support to President & CEO at meetings when necessary.
• Assists with routine administrative and expense reports tasks.
• Attends agency meetings, helping facilitate remote access when needed.
• Other duties as assigned.

Education and Experience

• Bachelor's degree required or equivalent experience in related discipline.
• Three to five years of experience in an administrative role.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Ability to maintain confidentiality.
• Ability to communicate and interact effectively with a diverse group of individuals at all organizational levels, both internal and external.
• Good judgment with the ability to make timely sound decisions.
• Ability to work occasional evenings and weekends.
• Ability to pass a standard background check.

JOIN US!
Get ready to make a difference in the lives of refugees every day! If you believe that this position matches your requirements, applying for it is a breeze. To apply through our website or to view other job openings, visit
INTERNATIONAL INSTITUTE OF ST LOUIS: OUR STORY
The International Institute of St. Louis, a nonprofit organization, is our community's immigrant service and information hub. Our programs and services for immigrants, their families, and the wider community are locally and nationally acclaimed. We connect new arrivals with services and resources, engage foreign-born and the wider community, and build a more inclusive community .
Our Philosophy of Service: We SERVE with integrity, empathy, and respect. We are ACCOUNTABLE to our clients, our community, and ourselves. We CULTIVATE our clients' dignity through choice. We support all aspects of immigrant and refugee journeys from ARRIVING to THRIVING .
The above statements describe the job's essential responsibilities and requirements. This is not an exhaustive list of the duties that may be assigned to job incumbents.
Candidates of diverse backgrounds are strongly encouraged to apply.
EEO/AA