131 Executive Assistant Jobs in St Louis, MO
International Institute of St. Louis is Hiring an Executive Assistant Near St Louis, MO
Join our team of dedicated professionals who are committed to excellence and integrity in all that we do. Take the next step in your career and apply today. You can get great benefits such as medical, dental, vision, and life insurance; including flexible spending account, PTO, retirement benefit, 10 paid holidays - including 3 floating holidays, paid parental leave, and paid lunch hour.
Are you ready to embark on this rewarding journey? Apply now!Duties/ResponsibilitiesScheduling
- Maintains President & CEO's calendar and fields requests for meetings and other engagements; provides logistical support as necessary.
- Keeps President & CEO apprised of upcoming engagements, sending reminders and preparing/providing advance materials as necessary.
- Greets meeting attendees when they arrive and escorts to appropriate meeting spaces; sets up spaces and anticipates logistical needs, ensuring they are addressed.
- Working with Operations team, coordinates use of IISTL building, including reserving rooms for external groups, when necessary.
- Assists President & CEO with written correspondence;
- Monitors agency's information and president email accounts.
- Sends calendar invites and email reminders to Boards in advance of meetings; gathers meeting materials and distributes in advance of meetings; assists with follow-up correspondence as needed.
- Assists in creating presentations and with meeting logistics, handling technical needs for remote participants, addressing questions and concerns.
- Takes, edits, and distributes meeting minutes.
- Maintains up-to-date Board rosters.
- Assists team members with special projects and initiatives.
- Assists with special events.
- Facilitates planning and delivery of monthly Community Update virtual meetings.
- Provides technical support to President & CEO at meetings when necessary.
- Assists with routine administrative and expense reports tasks.
- Attends agency meetings, helping facilitate remote access when needed.
- Other duties as assigned.
- Bachelor's degree required or equivalent experience in related discipline.
- Three to five years of experience in an administrative role.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
- Ability to maintain confidentiality.
- Ability to communicate and interact effectively with a diverse group of individuals at all organizational levels, both internal and external.
- Good judgment with the ability to make timely sound decisions.
- Ability to work occasional evenings and weekends.
- Ability to pass a standard background check.
INTERNATIONAL INSTITUTE OF ST LOUIS: OUR STORYThe International Institute of St. Louis, a nonprofit organization, is our community's immigrant service and information hub. Our programs and services for immigrants, their families, and the wider community are locally and nationally acclaimed. We connect new arrivals with services and resources, engage foreign-born and the wider community, and build a more inclusive community.
Our Philosophy of Service: We SERVE with integrity, empathy, and respect. We are ACCOUNTABLE to our clients, our community, and ourselves. We CULTIVATE our clients' dignity through choice. We support all aspects of immigrant and refugee journeys from ARRIVING to THRIVING.
The above statements describe the job's essential responsibilities and requirements. This is not an exhaustive list of the duties that may be assigned to job incumbents.Candidates of diverse backgrounds are strongly encouraged to apply.EEO/AA
Job Summary
Full Time
Social & Legal Services
$75k-96k (estimate)
06/03/2024
07/26/2024
stlthei.org
SAINT LOUIS, MO
50 - 100
1919
Private
ARREY OBENSON
$10M - $50M
Social & Legal Services
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The job skills required for Executive Assistant include Scheduling, Microsoft Office, Initiative, Written Communication, Attention to Detail, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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