Job Title: Administrative Assistant
Based at: 3980 Amboy Rd, Staten Island NY 10308
Type: Full Time

It's Our Pleasure Hospitality group is looking for a full-time administrative assistant. Our Company owns and operates three catering facilities and 6 Restaurants. IOP Hospitality opened its doors in 1987 and has grown since.
The role will work closely with the Managing Partners to provide support as it relates to scheduling, communication, organizing, reporting and other tasks. The position will also provide administrative support to the marketing and investment team as needed in order to keep the team organized. The role requires someone with strong organizational skills. Someone who handles pressure well, is innovative and wants to be challenged as well as grow within the company will thrive in this role!

Duties
Extensive scheduling and calendar management, confirming appointments and reschedule as necessary
Keeping the managers up to date and informed of their priorities and meetings Communicate effectively and respectfully on behalf of the Managing Partners
Preparing PowerPoints and other reports as required
Filing contacts into HubSpot and keeping the CRM organized
Ensuring confidentiality when handling all personnel paperwork
Sending packages on behalf of the Managing Partners as needed Personal Skills:
Ability to multi-task and handle pressure
Resilient by nature, someone who does not give up easily
Experience in Microsoft Office Suite including Outlook, Word and Excel
Can coordinate multiple activities for self as well as others and manage competing priorities
Excellent communication and written skills (English)
Strong organizational skills including attention to detail
Knowledgeable in Adobe Illustrator and Photoshop

Skills:

• Strategic Thinking.
• Thoroughness.
• Leadership.
• Communication Proficiency.
• Presentation Skills.
• Customer service oriented.
• Excellent interpersonal skills.
• Strong time management skills.
• Ability to multi-task.
• Pro-active approach to problem-solving.