Ready To Be Challenged, Grow and Learn All While You Work In An Environment That Fosters Your Growth and Leadership? Use Your Support Skills To Empower Our CEO To Succeed!

We Are Currently Onboarding Growth Leaders Like YOU!

Join our team of online and onsite consulting professionals! You can become a part of our team within 48-72 hours of your submission for employment and discover how you can help us meet the needs of our 6 and 7 figure business owners.

Transition into a new level and role of being supportive and supported by our 2 person team of coaches and consultants.

The difference you’ll make while working within our executive office and online training program will inspire and impact the lives of business owners from around the world.

Our primary objective at each level is to provide a fun atmosphere that supports the education and growth of the clients we have in our programs. One of the most appreciated traits is your advanced skill level and your willingness to apply your skills to our processes, be adaptable, receptive and implement knowledge gained and received.

When you’re committed to a higher standard of supporting our CEO and are willing to learn the standard, you are the example of what essential team players are made of.

To apply for the Executive Administrator role for our business and you must satisfy all of the following requirements to be considered for this role:

Applicants must have the following Advance Skills In The Following Program Software Tools:

Zapier

Docusign

Active Campaigns

Google Docs

Stripe

Asana

Trello

Social Media Platforms

What’sApp

Streamline

Vista Print

Compensation Job Wage Scale:

Parttime- $25,000 -$30,800

Fulltime- $51,500-$61,600

• Delivery Systems:

• Client Onboarding

This system consists of ensuring that automation is setup and performing:

• Setup and Send Contract Via Document and Zapier
• Sending invoice [Be it full or Payment Plans]
• Creating folders for the client in Google drive and giving access to the client to the respective folders
• Setting up the Project Management Tool with the client's details and assigning team members with respective ongoing and recurring tasks related to the client.
• Creating a channel for internal communication with the client
• Having the initial client discovery call and discuss the business goals and the systems to keep in place for the client.
• Assigning the online team member with respective tasks to work on clients projects.
• Setting up and attending weekly, monthly and quarterly meetings to see if the goals set have been reached and set new goals for the week, month & for the quarter.
• Client Followup Postcards, Letters, Calls and Gift Processes

• Client Offboarding

This system consists of:

• Having meetings with the client on confirming the dates for offboarding & due dates for the tasks to be completed.
• Notifying relevant team members to either complete the tasks within the due date or stop the work etc.
• Completing the collections process by letters and forwarding the client file to collections
• Updating the client details in our google drive with the termination dates etc.
• Deleting the communication channel with respect to the client.
• Archiving client’s folder in Google drive and Project Management tools.
• Removing the client from invoicing documentation & systems via stripe.
• Transfering all the clients files and its ownership to the client.
• Having a final meeting and sending a farewell email to the client.

• Client Meetings & Agendas

This system consists of:

• Setting up meeting and having clear agendas for the meeting
• Discussing and getting clarity in goals to be achieved weekly, monthly, quarterly and annually.

• Consulting Strategy Sessions

This system consists of:

• Pre-Auditing clients business with discovery call.
• Providing discovery calls.
• Provide ongoing support based on winning the caller to become a client.

• Operations & Support:

• Social Media Support

This system consists of:

• Manning the Facebook Group (If any) and ensuring who joins the group - ensuring we are allowing the targeted audience to join the group etc.
• Reaching out to our ideal audience and making sure they know and find us.
• Proving oversight and support to our Group Management Team every 3rd week to ensure the marketing task and systems are final and ready for execution to our clients

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• Client care support

This system consists of:

• Email and IOwnADaycare Inbox Management
• Taking care of all the inquiries received on emails - labeling them appropriately and forwarding to the respective team members to be taken care of.
• Answering FAQ with canned responses available.
• Manning Facebook Group (if any) and answering client inquiries on Facebook comments.

• Operations Management

This system consists of:

• Managing all the day-to-day business operations.
• Answering phone calls and emails using company templates
• Answering customers’ questions
• All types of business correspondence
• Written communication such as compiling reports, and other documents
• Developing and distributing internal communications via orders to be prepared to be shipped
• Using problem-solving skills to resolve office-related issues
• Assistance with choosing the best corporate travel agency to handle your company's business trips
• Maintaining multiple calendars
• Setting appointments
• Filing various documents and maintaining databases
• Creating filing systems
• Updating spreadsheets and other data entry tasks
• Creating email templates
• Storing sensitive information correctly
• Transcribing sop’s and more
• Updating the company’s social media pages every campaign
• Creating and maintaining office documentation
• Sorting and distributing mail
• Setting up and verifying processes for online conferences and webinars quarterly
• Updating the JS School Of Systems SOP’s
• Daily Closeouts for everyone submitted
• Capturing Monthly Data For all Platforms and Compiling Reports
• Compiling data and processing for text, emails and ad marketing and managing our daily CRM Process

• Creation of accounts for tools and subscriptions.
• Tracking teammates time logged in and handling their invoices etc.
• Making sure the tasks on all projects are being assigned correctly and are being completed.
• Keeping the website and its content updated with all the plugins etc.

• Marketing:

• Marketing Content creation

This system consists of:

• Capturing created post and Scheduling the posts to go out on youtube and iownadaycare facebook group via social media platforms.

• Marketing Promotion through Email nurturing sequence

This system consists of:

• Setting up automations, tags, triggers etc

• Marketing Promotion on social media

This system consists of:

• Coming up with a strategy on what online platform to post content on.
• Creating a plan on how we decide to show up on those platforms.
• Set up a lead generation process.

• Tracking Metrics

This system consists of:

• Creating and gathering data from an account in Google,facebook, instagram, tiktok and youtube
• Setting up our metrics dashboards
• Getting clear on our KPIs and what metrics to track to reach our goals.

• Sales & Products:

• Product creation

This system consists of:

• Market Research for the product or service you want to bring into the market.
• Gather product specs, and uploading for creation of a product or service.
• Validate the product/service

• Launching products

This system consists of:

• Ensuring all details are organized for the launch plan (Pre launch, During Launch and Post Launch) on launching this product or service
• Assist in a detailed plan on how to promote the launch on social media channels.
• Setting up metrics to measure how successfully our launch went.
• Document a launch debrief on what worked and what did not work for the launch to keep notes for the next launch.

• Funnel Creating & Testing

This system consists of:

Creation of funnel/landing pages for your offer.

• Working with a team for setting up all the backend tech and its integrations for your landing pages.
• Verify and the set up all the email automations necessary for your funnel/landing pages.
• Set up the order pages and required thank you pages for your funnel.
• Testing the funnel with test data before launching the funnel to the audience.

• Selling products

This system consists of:

• Reviewing sales funnel map.
• Checking and maintaining a schedule to get on to the sales calls.
• Having processes mapped out for all the sales campaigns for the launch etc.

• Payment Management

This system consists of:

• Having the skill set and knowledge and following the plan mapped out on how you receive payments from your clients.
• Having the skill set and knowledge of certain processes streamlined on sending invoices to clients and payment reminders for clients who are on Payment plans etc.

5 basic things you must have Advanced skills in:

• Client Intake Automation
• Email Automation
• Client Onboarding process
• Marketing/Social Media Automation
• Sales Automation

Minimum Requirements for the Executive Administrator:

• 5 years of experience in the Sales and or Management
• A Degree in business, marketing, economics, or related field.
• Understanding of Sales process and dynamics.
• A commitment to excellent customer service.

• Superb interpersonal skills, including the ability to quickly build rapport with both customers and prospective leads.
• Able to work comfortably in a fast paced and growing environment.
• Ability to give presentations, demonstrate and sell products/services to potential buyers and negotiate sales terms.
• Must be able to communicate in English fluently.
• Must have sufficient time- commitment to manage multiple Sales campaigns.
• Ability to anticipate the needs of customers and communicate effectively.
• Superior organizational and time management skills.
• Strong written and verbal communication skills with a willingness to communicate openly and give/receive feedback.
• Consider yourself to be a creative and efficient communicator and proactively identify solutions when issues arise.

How to Apply?

In order to apply for this job requirement, please fill out the link below and submit your resume through @ . We shall get back to you shortly for a virtual interview if you are a right candidate for this position.

Job Type: Part-time

Pay: $47,880.00 - $50,874.00 per year

Experience:

• Microsoft Excel: 6 years (Required)
• Microsoft Powerpoint: 6 years (Required)

Ability to Commute:

• Brunswick, GA 31520 (Required)

Work Location: In person