Company: Corporate Learning Network(Division of IQPC )

Position: Event Coordinator

Compensation: $40,000 - $45,000

Benefits: Medical, Dental, Vision, 401k

Location: Hybrid Downtown Tampa

Type: Full-time, permanent (Monday - Friday 9:00-5:00)

About the Corporate Learning Network:

(www.corporatelearningnetwork.com)

Corporate Learning Network aims to provide more than 20,000 senior level learning/training executives with content, live conferences, CLO Exchanges and online events that produce measurable business-driven results. To help learning executives supply the required knowledges that enable their organization's workforce to achieve continuous productivity improvement & purposeful innovation—the two key drivers of corporate wealth.

Back in 1993, IQPC created the first-ever conference on How to Launch & Manage a Corporate University. Eventually, that conference morphed into Corporate University Week, accompanied by a series of smaller conferences on specific learning topics e.g. Learning Analytics and Learning Spaces

Role Responsibilities: The event coordinator role is expected to manage all end-to-end facets of the event planning process. This includes, but is not limited to:

· Planning the event layout and design.

· Managing the event venue (including catering, security, room sets, and AV.)

· Coordinating staffing, lodging, and transportation.

· Planning expo services such as shipping, rigging, electrical, and furniture.

· Owning day-of event delivery.

· Managing relationships with third-party vendors and exhibitors.

Other Responsibilities:

· Preparing, presenting, and managing multi-million-dollar event budgets. This includes effectively controlling & and negotiating costs to ensure maximum level of profitability without trading in overall value.

· Collaborating with the marketing team on the event design and branding including print materials and signage.

· Presenting concepts for event design and experience to the Production team and other event stakeholders.

· Liaising with the Sponsorship team to ensure all sponsor deliverables are fulfilled.

· Providing excellent customer service to sponsors including staying in close and regular contact with sponsors.

· Setting up and importing data into the event’s platform (Bizzabo.)

· Hiring and managing 3rd party vendors & and temporary staff.

· Arranging travel and lodging for staff, 3rd party vendors, and guests.

· Management of VIP celebrity speakers and guests.

· Working with the show decorator or general contractor to run a seamlessly operated expo floor.

A successful candidate has…

· Bachelor's degree in Event Management, Hospitality Management, Marketing, or related field.

· 3 years of event coordination or hospitality experience. Prior coordination experience in conventions, conferences, or trade shows is highly valued.

· A track record of excellent financial management abilities with successful cost control.

· Exceptional communication skills with the confidence to converse with senior decision-makers.

· Strong negotiation skills.

· the ability to be a self-starter.

· Outstanding organizational, prioritization, and time management skills with a focus on managing multiple complex projects simultaneously within a fast-paced environment with tight deadlines.

· The ability to perform well under pressure and be an effective decision-maker.

· A high level of self-motivation and a strong work ethic.

· The ability to work independently or as part of a team.

· Expert computer skills with programs such as the Microsoft Office Suite, particularly Excel; general office technology skills are required (PC, Microsoft Suite, CRM, LinkedIn.)

· Willingness to work long hours and on weekends and/or public holidays.

Benefits:

· Generous PTO, sick days, well-being days package.

· Comprehensive benefits package including medical, dental, vision, FSA/HSA, commuter benefits, and 401K.

· Ongoing team training and individual development programs.

· Supportive and transparent pathway for career progression upwards and across departments.

· Flexible work hours.

Privacy Notice:

CLN collects and processes personal data in accordance with the EU General Data Protection Regulation (GDPR). See our privacy notice for further details: https://careers-iqpc.com/privacy-notice/

Non-Discrimination:

We do not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability and genetic information, age, membership in an employee organization, or other non-merit factor.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Experience:

• Event planning: 1 year (Preferred)

Ability to Commute:

• Tampa, FL 33602 (Required)

Ability to Relocate:

• Tampa, FL 33602: Relocate before starting work (Required)

Work Location: Hybrid remote in Tampa, FL 33602